Dental Office Manager - Clinic Coordinator

Job Title: Dental Office Manager - Clinic Coordinator
Location: Old Sauk Clinic - West Madison, WI

Job Description
Dental Health Associates of Madison (DHA), a doctor-owned practice with over 50 years of service to the Madison community, is seeking a Clinic Coordinator to oversee daily operations at our Old Sauk Clinic. In this role, you’ll be part of a locally led organization that values teamwork, exceptional patient care, and professional growth. DHA’s doctor-led culture ensures that patient care and employee development are prioritized, offering you a fulfilling career where you can make a real impact.

Position Overview
As a Clinic Coordinator at DHA, you will be responsible for managing the daily operations of the clinic, ensuring efficient patient flow, and supporting both staff and providers. You will lead a dedicated team, oversee administrative functions, and maintain a high standard of patient care and clinic efficiency.

Responsibilities

• Oversee daily clinic operations, ensuring smooth patient and provider flow
• Manage staff schedules, monitor workloads, and coordinate coverage as needed
• Provide leadership and guidance to staff, fostering a positive work environment
• Address patient concerns with professionalism and ensure excellent customer service
• Ensure compliance with HIPAA, OSHA, and other regulatory requirements
• Oversee administrative functions, including record-keeping and billing accuracy
• Coordinate maintenance and supply needs to support clinic efficiency
• Assist with hiring, training, and performance management of clinic staff

Qualifications

• Associate’s degree in business, healthcare administration, or a related field, or equivalent experience
• Three years of clinic management experience required, dental preferred
• Strong leadership, communication, and problem-solving skills
• Ability to multitask in a fast-paced environment while maintaining attention to detail
• Proficiency in Microsoft Office and experience with dental or medical software preferred

Working Conditions
This in-person role is based at our Old Sauk Clinic and requires flexibility to manage clinic operations effectively. Occasional evening or weekend work may be needed.

Why Join Dental Health Associates?

At Dental Health Associates, we’re committed to helping you grow in your career while providing the support you need to succeed. We offer a collaborative work environment and a comprehensive benefits package to support your personal and professional goals. Apply today to start a career that prioritizes your growth and values your contributions.

Dental Health Associates of Madison, LTD is an equal opportunity employer and values diversity.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Madison, WI 53717: Relocate before starting work (Required)

Work Location: In person