Estate Paralegal

We are seeking a detail-oriented and experienced Estate Paralegal to support our Personal Injury practice, with a primary focus on estate administration related to wrongful death and survival actions. The ideal candidate will have a strong understanding of New York Surrogate’s Court procedures, EPTL, and estate matters arising from personal injury litigation.

Key Responsibilities

• Prepare and file probate and administration petitions in New York Surrogate’s Court
• Assist with establishing estates for wrongful death and personal injury settlements
• Draft and manage estate-related documents, including:
• Petitions for Letters of Administration / Letters Testamentary
• Affidavits of heirship and family trees
• Waivers, consents, and citations
• Judicial settlement of accounts
• Coordinate with clients, next of kin, and fiduciaries regarding estate matters
• Track and calendar Surrogate’s Court deadlines and court appearances
• Obtain death certificates, tax ID numbers (EINs), and estate bank account documentation
• Assist attorneys with court approvals of settlements involving estates and distribute proceeds accordingly
• Communicate with other team members and assist in the resolution of Medicaid, Medicare, workers’ compensation, child support, and hospital liens related to estate cases
• Cooperate with and facilitate lien resolution and payoff documentation
• Maintain organized physical and electronic estate files
• Ensure compliance with New York EPTL, CPLR, and Surrogate’s Court rules

Qualifications

• Minimal experience as an estate or probate paralegal (NY experience required), but willing to train the right candidate.
• Proficiency with legal case management systems and e-filing preferred
• Strong organizational, communication, and time-management skills
• Ability to handle sensitive matters with professionalism and empathy
• Paralegal certificate or relevant degree preferred (not required if experience is strong)
• Bilingual in Spanish is ideal.

Work Environment & Skills

• Fast-paced personal injury law firm
• High attention to detail and ability to manage multiple cases simultaneously
• Strong written and verbal communication skills
• Client-focused mindset with discretion and confidentiality

Benefits

• Medical, Dental, and Vision eligibility starts on the 1st of the month following 60 days of service.
• Long-term disability, short-term disability, and life insurance options are available.
• 401k with company match.
• Work from home 1 day per week after 1 year of service and 3 additional flex WFH days per year.
• 3 work weeks of paid time off plus 7 additional days of sick time.
• Paid holidays and floating holidays.
• Employee Assistance Program.
• Partnership with major retailers and hotels for discounts.
• Aflac discount.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person