Executive Assistant (Ref 26352)

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and travel arrangements

• Act as a liaison to internal and external stakeholders, fostering productive and professional working relationships

• Support administrative functions, including budget monitoring, asset management, and oversight of physical spaces

• Provide event management support for events where required

• Organise and support meetings, special projects, task forces, and initiatives as directed

• Provide secretariat support, including minute-taking, data gathering, report preparation, and presentation slide development for meetings

• Assist in the preparation, collation, and presentation of management reports/ debriefs for easy reference, ensuring clarity, accuracy, and conciseness

• Check and process reimbursement claims and related expenses

• Handle confidential and sensitive information with the highest level of discretion and professionalism

Requirements

• Bachelor’s Degree/ Diploma with 3 to 5 years of relevant work experience

• Budget management and financial tracking skills

• Knowledge of, and ability to use, digital collaboration and organisational tools

• Experience in providing secretarial/administrative support to senior management

• Proficiency in Microsoft Office applications

• Strong record-keeping skills, with the ability to capture and maintain accurate data for proper documentation

• Strong verbal and written communication skills

• High level of integrity and discretion in handling confidential and sensitive information

• Meticulous, detail-oriented, and well-organised, able to multi-task and work efficiently in fast-paced environment

• Strong problem-solving abilities with a proactive mindset

Licence no: 12C6060

Job Types: Full-time, Contract

Pay: Up to $5,500.00 per month

Work Location: In person