Field Project Coordinator

Project Coordinator

About Us: Silent-Aire is a premier owner equipment manufacturer dedicated to providing custom solutions for data center customers. Our product line includes large-scale equipment such as air handling units and modular data centers. We pride ourselves on innovation, quality, and delivering tailored solutions to meet our clients' unique needs.

What you will do

You will plan, coordinate, and help facilitate the execution of delivering, start up and commissioning of Silent-Aire products in a construction/manufacturing environment.

How you will do it

• Facilitate Project Managers for cross-department initiatives.

• Schedule and scribe kickoff/recurring meetings, develop meeting agendas, and manage stakeholder communication by following up on status to ensure deliverables and milestones are met.

• Compile data from numerous sources based on project scope and progress; summarize data and prepare recommendations to management based on findings.

• Administer the schedule of assigned projects and tasks from inception to closeout to ensure results are achieved.

• Organize, track, and communicate information critical to the operations and manufacturing departments to help ensure goals are met and important items are monitored and addressed in a timely manner.

• Organize files on the server for projects.

• Organize and coordinate all aspects of the “Ship Loose” shipments for projects.

• Be efficient and effective in multi-tasking, working within a team, both on day to day and project-oriented tasks.

• Manage tasks effectively and complete projects as expected.

• Use analytical abilities, team building and motivation skills to help organize resources, meet tight deadlines, manage simultaneously occurring tasks and shifting priorities, and control project change.

• Work both independently and as part of a departmental team in executing a variety of projects. Communicate with program managers, project directors, other departments and trades. Work directly with clients and handle sensitive situations and flow of information.

What we look for

Required:

• A University or College degree; business or engineering

• 1+ years of direct work experience in project management

• Excellent organizational skills

• Demonstrated success in project delivery and execution of project management methods

• Intuitive grasp of organizational structure to manage cross-departmental and cross-disciplinary resource allocation

• Highly effective negotiation, diplomatic, and conflict resolutions skills

• Superb creation and facilitation of meetings, feedback sessions, and briefings to create consensus among stakeholders

• Able to effectively communicate with all types of staff, technical professionals, and upper management

• Strong knowledge of Internet technologies and Microsoft Office. (Excel, PowerPoint and Outlook)

• Capabilities of working in Procore & Smartsheet

• Strong problem identification and problem resolution skills

• Ability to create and edit project documents, materials, and presentations

• Able to effectively communicate both verbally and in writing

• Able to build and maintain lasting relationships with clients, business units, corporate departments, key managers, and other stakeholders

• Flexibility to adjust to shifting priorities and deadlines

• Occasional travel to different field worksite locations may require Personal Protective Equipment (PPE). Occasional travel required including international travel. Must have valid passport or ability to obtain a passport.

Preferred:

• Construction experience

• Previous experience in QA/QC

• Project management certification

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