Finance Admin Internship (3-Months)

We are seeking a detail-oriented and proactive student currently enrolled in a Finance-related diploma or bachelor's degree for a 3-month internship to support our growing project-based operations. The role will primarily involve managing vendor onboarding, processing payments, and resolving claims related to both freelancers and accounts payable (AP) vendors.

Key Responsibilities

• Vendor Onboarding & Maintenance
  • Review vendor application forms for completeness and accuracy.
  • Liaise with vendors to obtain missing information (e.g., payee names, bank account details, payment terms).
  • Input and maintain vendor data in NetSuite, with a focus on new vendors.
• Accounts Payable & Payment Processing
  • Coordinate with the Crewing team to create vendor bills.
  • Generate and process payment proposals in NetSuite for vendors and freelancers.
  • Review and process staff travel and expense claims, ensuring timely and accurate reimbursements.
• Project Disbursements & Cash Management
  • Prepare per diems (PDs) and cash floats for staff and freelancers according to project requirements.
• Issue Resolution & Claims Management
  • Act as the first point of contact for resolving disputes or clarifying claims with freelancers and AP vendors.
  • Follow up on pending issues to ensure timely resolution and maintain positive working relationships.

Requirements

• Currently enrolled in a Finance-related Diploma or Degree.
• Strong attention to detail and ability to manage multiple stakeholders and deadlines.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.