Front Office Coordinator

Want to be a part of a thriving company with exciting careers and a profoundly purpose-driven, values-based culture? The Macklan Group of Companies is looking for you!

We have an immediate opportunity at DORA Construction Ltd for a

Opportunity- Front Office Coordinator

Position Responsibilities:

*Including but not limited to:

• Greet and welcome visitors with a warm and professional demeanor, ensuring their needs are met and they feel comfortable in our office environment.
• Manage incoming phone calls, directing them to the appropriate parties and taking messages as needed.
• Assist with scheduling and coordinating meetings in the main boardroom and other meeting rooms, ensuring they are properly set up and tidied after use.
• Support internal staff by helping them locate resources, answering questions, and providing general assistance as needed.
• Maintain a tidy and organized reception, kitchen and office area, ensuring it is always presentable and inviting to visitors and staff.
• Ensure prompt distribution of mail (in person or via scanning the documents) and prepare outgoing mail, along with organizing any couriers.
• Drafting supply orders for approval, for office, stationery, kitchen supplies and maintain inventory list.
• Coordinate staff safety training, ensuring designated training requirements are met.
• Maintain training records in SharePoint and Procore, keeping files updated.
• Communicate safety training schedules and requirements to employees.
• Assist in preparing safety reports and documentation to support compliance, copying and filing.
• Prepare safety files for site.

Qualifications:

• Degree in Hospitality, Business Administrator or a combination of education and experience.
• Prior experience in a receptionist or customer service role, preferably in a hospitality or service-oriented environment.
• Experience with basic accounting would be considered an asset.
• Excellent interpersonal and communication skills, both written and verbal.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in Microsoft Office Suite and general office equipment.
• A positive, friendly attitude and a genuine desire to provide exceptional service to both visitors and colleagues.
• Ability to work independently and as part of a team in a fast-paced environment.

Job Type: Full-time

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Wellness program

Schedule:

• Monday to Friday

Work Location: In person