Grant Specialist - Population Health

Department:
SOM Department of Population Health
-
Population Health Administration

Position Title:
Grant Specialist - Population Health

Job Family Group:
Professional Staff

Job Description Summary:
The Grant Specialist will provide director support to the Associate Director of Grants in the Department of Population Health including account reconciliation, costing allocations and payroll accounting adjustments, award management, grant reporting and award modifications in MySponsoredProjects. The Grant Specialist will maintain faculty, other support documents, and monitor grants in the eRA Commons system.

Job Description:

Job Responsibilities

• Assist the Associate Director of Grants with monthly grant reconciliations to ensure accurate, allowable expenditures and correct personnel effort in compliance with university and RI requirements.
  
• Accurately submit Costing Allocations and Payroll Accounting Adjustments in Workday and run payroll reports to ensure correct pay and grant worktags for faculty, staff, and students.
  
• Understand all department funding award types (grants, gifts) and what is and is not allowable for non-salary expenses items to help assist the department administrative team process transactions in Workday, RA and KUEA appropriately.
  
• Pull expenses from Workday, QlikView and One Solution to assist faculty with completing financial/expense reports for active grants.
  
• Assist with grant financial reports on expenditures and balances to ensure budget compliance and make recommendations to the Associate Director of Grants.
  
• Monitor grant end dates against KUMC fiscal and take the appropriate steps to ensure timely close-out with Sponsored Programs Administration. This includes coordinating with the purchasing team to address any outstanding orders.
  
• Create and maintain Faculty Other Support sheets and working with each Ability member to ensure they have completed the required NIH other support disclosure training so the certification certificate can be attached with each funding proposal submitted in MySponsored Projects (MSAP).
  
• Assist with maintaining grant budgets in Adaptive and preparing monthly reports for institutional leadership.
  
• Assist with initiating, preparing, and routing award modifications, including budget and personnel effort changes, for Sponsored Programs Administration and sponsor approval.
  
• Request Adavanced/PreAward spending account set up within MySponsored Projects (MSAP) system and keeping track of these to make sure when the grant award is received, grant gets moved to active status.
  
• Maintain departmental internal grant account sheet, keeping it current adding all new and removing ending grants so that department administrative staff have a current list for processing grant expense transactions within Workday.
  
• Monitor grant approval process in MySponsored Projects (MSAP) system and following up with Sponsored Programs Administration, MyAgreements and IASC to ensure timely execution of award setup in both MySponsored Projects (MSAP) and Workday systems.
  
• Monitor the lifecycle of grant submissions through the NIH eRA Commons system, tracking grant application submissions, the status of applications and upcoming report deadlines to ensure they are completed timely by Sponsored Programs Administration, My Agreements and IASC.
  
• Monitor subaward invoices processed by Sponsored Programs Administration to ensure timely, accurate payments and follow up on discrepancies or delays.
  
• Assist the Associate Director of Grants with monitoring the daily email notifications from MySponsored Projects (MSAP), Sponsored Programs Administration, MyAgreements and IASC ensuring replies are completed in a timely manner. Facilitate closed-loop communication with faculty PI on status of applications (pre/post-award).
  
• Perform administrative and clerical tasks for department faculty and program staff as needed.
  
• Enter purchase requisitions, procurement card purchases, inter-departmental purchase, travel request and reimbursement forms and expense reports in Workday.
  
• Maintain organized documentation related to Workday functions being performed and tracking transactions until final.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Three (3) years of experience related to accounting, financial management of grants. Relevant education may be substituted for experience on a year for year basis.
  
• Experience with MS Excel including financial reporting and spreadsheet development.

Preferred Qualifications

Work Experience:

• Experience with MySponsored Projects (MSAP) system (Huran Suite - Grants Module)
  
• Experience with eRA Commons and other research web-applications.
  
• Experience with sponsored project proposals and financial management for both federal and non-federal grants
  
• Experience in an academic setting.
  
• General knowledge of the overall research revenue cycle process.
  
• Considerable knowledge of institutional policies and procedures pertaining to external funding.

Skills

• Communication skills.
  
• Attention to detail.
  
• Multi-tasking.
  
• Computer skills.

Required Documents

• Resume
  
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$28.18 - $42.27
Minimum
$28.18
Midpoint
$35.23
Maximum
$42.27

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Grant-Specialist-Population-Health_JR009396 or go to https://careers.kumc.edu/ and search for position number JR009396.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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