High School Secretary (12-Month)

Job Title: School Secretary

Department or Unit: Assigned School

Reports To: Principal

Supervises: None

Job Summary : To contribute to effective school-public relations by prompt and courteous handling of all inquires and visitors; to assure the smooth and efficient operation of the office.

Typical-Duties:

• Greets all visitors courteously, determines their needs, check appointments, and directs or escorts them to proper person.

• Answers office telephone and responds appropriately to requests for information.

• Maintains an attractive and comfortable reception area which includes a reading table stocked with current school district publications and periodicals of general interest.

• Reports immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors.

• Performs such other clerical and office duties as required.

• Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.

• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.

• Orders and maintains supplies as needed.

• Performs other duties as required.

Minimum Requirements