Hr Document Controller

Job Title: HR Officer & Document Controller

Department: Human Resources
Reports To: HR Business Partner
Location: Corporate Office (Muntinlupa City) ; or any HII-managed property

Job Summary:

The HR Officer & Document Controller is responsible for supporting all HR functions including recruitment, onboarding, employee relations, and payroll coordination, while also managing and organizing all company documentation. This role ensures compliance with labor laws and company policies and maintains an efficient and secure document control system across hotel properties and the corporate office.

Key Responsibilities:

Human Resources Responsibilities:

• Assist in recruitment processes: posting job ads, shortlisting candidates, scheduling interviews.
• Prepare offer letters, contracts, and onboarding documentation for new hires.
• Maintain accurate employee records, including attendance, leave, and performance evaluations.
• Coordinate with payroll for accurate monthly salary processing.
• Support training initiatives and maintain training records.
• Ensure employee compliance with HR policies and labor laws.
• Handle employee relations issues professionally and confidentially.
• Assist with visa processing and liaise with PRO/government agencies (if applicable).
• Prepare regular HR reports and statistics for management.

Document Control Responsibilities:

• Organize, manage, and maintain both physical and electronic documents related to HR, administration, and operations.
• Ensure all documents are properly archived and easily retrievable.
• Monitor document versions and ensure that obsolete files are removed or archived as per policy.
• Maintain confidentiality and security of sensitive information.
• Ensure compliance with company standards and applicable legal regulations in document handling.
• Support audits and inspections by preparing relevant documentation and reports.

Key Competencies:

• Attention to detail and accuracy.
• High level of integrity and confidentiality.
• Ability to work independently and in a team environment.
• Time management and prioritization skills.
• Customer service orientation.

Job Type: Full-time

Pay: Php22,000.00 - Php25,000.00 per month

Benefits:

• Employee discount
• Health insurance
• Paid training
• Promotion to permanent employee
• Transportation service provided

Work Location: In person

Expected Start Date: 10/20/2025