Internship Coordinator

Job Description

Responsible for coordination and oversight of the paid internship program to streamline the internship process and experience and contribute to the conversion rate of interns to full-time hires. Note: this is currently a grant funded position with a duration of a minimum of 12 months or until funds are expended. Major Responsibilities:
Coordinates the activities around the paid internship program, screens applicant resumes; conducts and coordinates interviews; assists in developing program guidelines and orientation schedules; coordinates and conducts training; and plans and attends organized events.
Facilitates job placement of interns by working with operational leaders to determine department needs in positions with potential future employment; engages operational leaders throughout internship process and address questions and concerns.
Assists in development and maintenance of the various program materials, which includes communication templates, educational materials, forms and reports.
Maintains program timelines, including tracking deadlines for program components. Reports program data and progress to key stakeholders.
Carries out administrative responsibilities including, but not limited to: inputting applicant information into talent management database; collecting and maintaining performance evaluations; tracking performance and areas of interest; conducting follow-ups after internship completion to provide support in identifying full-time employment opportunities and assisting in removing procedural barriers to hiring process; providing referrals to hiring managers to assist in job placement; completing required onboarding tasks and asset requests for interns.
Collects and disseminates diversity data and works with the necessary departments to ensure accurate reporting.
Completes and delivers all external diversity survey responses for various campus recruiting and other diversity initiatives. Maintains archive of responses.
Maintains comprehensive databases and files related to the internship program, and tracks success of programs.
Assists with development, administration and promotion of specific projects (e.g., create survey to assess interns’ program experience and report responses).

Licensure, Registration and/or Certification Required:
None Required.

Education Required:
Bachelor's Degree (or equivalent knowledge) in Human Resources or related field.

Experience Required:
Typically requires 2 years of experience in recruiting and an understanding of all stages of the employee life cycle or 2 years of experience coordinating internships or work-based learning programs.

Knowledge, Skills & Abilities Required:
Ability to effectively manage time and priorities.
Demonstrated ability to maintain a high degree of confidentiality.
Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues.
Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership.
S trong public speaking and presentation skills.
Experience managing multiple projects simultaneously and reprioritizing as required.
Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations.
Ability to manage data systematically.
Demonstrates organizational ability, and attention to detail and accuracy.

Physical Requirements and Working Conditions:
Must operate all equipment necessary to perform the duties of the job.
Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials and other related functions. Exposed to a normal office environment.
Must be able to continuously use a keyboard.
Occasionally lifts items weighing up to 20 lbs.
Must have functional speech, vision, and hearing.
Must be able to concentrate on minute detail with frequent interruptions.
Must be capable of typing, writing, and data entry for prolonged periods of time.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.