Lead Accounts Payable Specialist

Job Overview:
We are seeking a detail-oriented and experienced Accounts Payable Specialist under the direct supervision of school Director , to assist in the administration of the school district's accounts payable function, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations

Responsibilities:

• Establish and promote high standards and expectations for excellent performance
• Understand that all aspects of the job are designated confidential
• Assist the School Business Administrator with the following: Receive and review all invoices received
• Match invoices to Purchase Orders and other documentation to ensure that they agree
• Confirm receipt of all goods and services on the invoice
• Research any discrepancies between invoice, PO, and received goods and services
• Sort and file checks, vouchers, requisitions, and other materials in accordance with existing procedures
• File accounts payable copies of purchase orders and vouchers
• Scan documents as required for storage in the document management system
• Review mail on a daily basis and sort mail by vendor and purchase order
• Assemble all payment documents into a payment packet and confirm that all payment documents are applied to the appropriate purchase order
• Input purchase orders, receiving copies, and vendor invoices in the Accounts Payable system
• Verify the accuracy and approvals given for all input batches
• Respond to vendor inquiries in a timely and positive manner
• Prepare and distribute vendor checks to appropriate vendors upon board approval and signature of the Business Administrator

Qualifications

• Requirements At least a high school diploma or equivalent
• At least three (3) years of experience in a relevant field (secretarial, accounting, A/P, etc.)
• Demonstrate excellent keyboarding skills, organizational and filing skills, and the ability to use computers and other electronic equipment for accounting, word processing, data management, information retrieval, and visual presentation
• Knowledge of Microsoft Office and Google Suite (Docs, Sheets, etc.); Excellent Business English, spelling, grammar, and arithmetic; letter and report writing and proofreading; filing systems
• Excellent communication, collaboration, organization, and outreach skills

Job Type: Full-time

Pay: $23.46 - $28.26 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: Remote