Legal Assistant/Paralegal

You give a whole new dimension to the meaning of “attention to detail”.

If you think that you fit the sentence above, keep reading.

We are looking to fill two vital roles in our law office and attention to detail is one of the qualifiers. We need to be comfortable with your work and the time you have taken to get it right.

You’ll be extremely proficient in the Microsoft Office suite and knowing your way around a Mac is helpful. Our office is also run with a database program so we need someone who is excited to work with current technology. You are excited to learn new programs and ways of delivering legal services to our clients.

You’ll also be a leader with the ability to think ahead and do what needs to be done with minimal direction. We want you to feel comfortable taking the reins to aid coworkers in any way that is needed. We also want to be able to trust you to take a leadership role in doing the work needed even while we are not in the office.

While we are talking about aiding, we’d love it if you have a servant’s heart. Our business is in the business to serve. If you would like to work with us, you’ll go out of your way to care for each client as if they were your friends and family. We believe that the workplace is an extension of our home, so we treat everyone who walks through our door with the care we would want for ourselves. That includes our staff.

If this sounds like it might be you, contact us for a more detailed description of the position.

Summary:

VanderLeek Law is currently seeking two legal assistants to join its team! The position involves providing administrative and practice management support to legal professionals through the use of multiple softwares and systems.

Our ideal candidate has experience in all aspects of estates - planning, administration and litigation as well as guardianship and trusteeship. If you are a proactive and organized self-starter who has an apt for attention to detail, we want to hear from you!

Our business is in the business to serve, so if that vision aligns with your own, then this may be the right fit for you.

Responsibilities:

• Actively manage daily calendar for assigned team members, including the scheduling of both in-person and remote meetings (via webcam), along with managing the lawyer's time to handle files and calls, etc.
• Maintain workflow by independently preparing and managing client files based on systems in the areas of guardianship/trusteeship applications, wills, estates, trusts and estate litigation files
• Proactively prepare client files in advance of client meetings at least one business day in advance (where possible)
• Client care – respond to emails, calls, inquiries in a timely manner, keeping the client informed throughout the process, including new clients and intakes
• Proactively analyze and review open files to keep them moving forward
• Draft and edit legal documents
• Daily/Weekly reviews of a lawyer’s task list, highlighting priorities, allocating tasks to other legal support staff, and supervising delegated work to junior support staff.
• Accurately maintain client, document and accounting databases
• Provide support to other departments and/or lawyers when required
• Assist in other administrative duties relating to the practice as required

Educational/Technical Competencies:

• High school diploma, Legal Assistant Diploma
• Commissioner for Oaths in the province of Alberta
• Working knowledge of Land Titles Registry
• Proficient in Microsoft Office Suite and internet browser programs
• Proficiency with office equipment and trouble-shooting related problems
• Post-secondary education in legal or office administration considered an asset
• Working knowledge of Apple computers and Mac operating systems considered an asset

General Competencies:

• Professional in appearance and attitude
• Maintain appropriate lines of communication with all staff
• Exceptional client care
• Flexible and able to adapt to changing environment and the ability to learn and adapt in a changing environment
• Detail oriented with a high degree of accuracy
• Strong team player, earning the respect and trust of coworkers
• Excellent communication skills, both written and verbal
• Adhere to VanderLeek Law’s policies and procedures at all times

Job Types: Full-time, Permanent

Pay: $42,000.00-$65,000.00 per year

Education:

• Secondary School (preferred)

Experience:

• legal assistant: 2 years (preferred)

Work Location: In person