Office Administrator

The Office Administrator plays a key role in ensuring smooth and efficient office operations by managing administrative tasks, vendor coordination, and office facilities. This role provides essential support to internal teams, ensuring an organized, well-functioning workplace while assisting with financial and procurement-related processes.

Key Responsibilities:

Manage Office Operations and Administration

Drive Results, Ensure Accountability

• Oversee day-to-day office management, ensuring a well-organized work environment.
• Handle incoming and outgoing communications, directing phone calls and assisting visitors.
• Maintain office equipment, working with vendors and maintenance teams for repairs.

Procurement and Financial Administration

Business Insight, Financial Acumen

• Order and maintain office supplies, safety stock, and maintenance materials as needed.
• Ensure expense claims and invoices are accurate, sending them for processing.
• Liaise with vendors to resolve shipment issues, pricing discrepancies, or shortages.

Event Planning and Travel Coordination

Collaborate, Customer Focus

• Organize team meetings, company events, and cultural celebrations for the office.
• Arrange travel bookings, including flights, accommodations, and restaurant reservations.
• Prepare courier shipments and ensure proper document handling for mail and packages.

Our Values in Action:

• Be Humble and Curious – Find innovative ways to improve office efficiency.
• Inspire, Empower, and Prosper – Support and assist teams in creating a great workplace.
• Take Ownership and Get Stuff Done – Ensure office administration runs seamlessly.
• Build a Better Future – Maintain an organized, well-equipped, and efficient office.
• Team Up to Be Better – Work with colleagues to support administrative needs.
• Be Passionate About Our Customers – Provide professional support for employees and visitors.
• Be Eager to Win – Strive for excellence in office management and administration.

The Small Print:

This role requires exceptional organization, attention to detail, and the ability to manage multiple tasks efficiently. Collaboration with internal teams and external vendors is critical to ensuring smooth office operations.

This is an overview of the role’s scope and its alignment with Unilode’s competencies and values. It is not an exhaustive list of responsibilities but serves as a guide to the key expectations and contributions of the position. Flexibility may be required to adapt to business needs.

Skills and Experience Required:

• Tertiary education in Business Administration or Commerce preferred.
• Experience as a Team Assistant, Personal Assistant, or Office Manager is an advantage.
• Proficiency in Microsoft Office and office management tools.
• Strong time management, problem-solving, and organizational skills.
• Excellent written and verbal communication in English.