Office Administrator

Position Summary
The Administrator is responsible for the overall management and daily operation of an Adult Residential Facility, ensuring high‑quality, person‑centered care, regulatory compliance, and a safe, supportive environment for adult residents and staff.

Essential Duties and Responsibilities

Facility Management & Leadership

• Oversee day‑to‑day operations of the adult residential facility.
• Hire, train, schedule, supervise, and evaluate staff.
• Provide leadership that promotes teamwork, professionalism, and respect.
• Conduct regular staff meetings and ensure staff understand and follow policies.

Resident Care & Services

• Ensure residents receive person‑centered services that promote dignity, rights, and independence.
• Oversee development, implementation, and monitoring of Individual Service/Care Plans.
• Monitor residents’ physical, emotional, and behavioral status; respond to concerns promptly.
• Maintain regular communication with residents, families/guardians, and outside agencies.

Regulatory Compliance & Documentation

• Ensure full compliance with all applicable state and local regulations for Adult Residential Facilities.
• Maintain accurate and timely resident files, medical records, incident reports, and facility logs.
• Prepare for and participate in licensing inspections, audits, and quality reviews.
• Develop, implement, and update facility policies and procedures as required.

Health, Safety & Environment

• Ensure a safe, clean, and well‑maintained facility environment.
• Oversee medication management practices and documentation.
• Implement and monitor infection control, emergency preparedness, and safety procedures.
• Conduct and document regular safety drills and facility inspections.

Administrative & Financial

• Assist with budget development, cost control, and purchasing.
• Oversee staff scheduling, timekeeping, and payroll approvals.
• Manage admissions, transfers, and discharges; complete all related documentation.
• Coordinate with healthcare providers, vendors, and community resources.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree in human services, social work, psychology, healthcare administration, or related field preferred.
• Prior experience in an Adult Residential Facility, group home, assisted living, or similar setting (typically 2+ years), including supervisory experience.
• Knowledge of state regulations and licensing requirements for Adult Residential Facilities.
• Strong leadership, communication, documentation, and problem‑solving skills.
• Ability to remain calm and make sound decisions in crisis situations.
• Basic computer proficiency (email, electronic records, word processing).
• Ability to pass required background checks, health screenings, and fingerprinting as required by state regulations.

Pay: $28.00 - $35.00 per hour

Work Location: In person