Office Coordinator

About Us

Always open. Our code, our culture, our opportunities. Leading open innovation without limits. We are SUSE.

SUSE is a global leader in innovative, reliable and secure enterprise open source solutions, including SUSE Linux Enterprise (SLE), Rancher and NeuVector. More than 60% of the Fortune 500 rely on SUSE to power their mission-critical workloads, enabling them to innovate everywhere – from the data center to the cloud, to the edge and beyond. SUSE puts the “open” back in open source, collaborating with partners and communities to give customers the agility to tackle innovation challenges today and the freedom to evolve their strategy and solutions tomorrow.

We are open in our roots and open in our approach, striving to be the most trusted open innovator in the World. Openness extends beyond our technology. Our vibrant community thrives on diversity and connectivity without borders.

Job Description

We are seeking a proactive and organised Office Coordinator to enhance and manage the overall workplace environment in our Nuremberg office. This role is responsible for creating a positive and efficient work environment that promotes employee wellbeing, safety, and productivity.This role is ideal for someone who is passionate about creating a seamless, safe, and enjoyable workplace experience for all employees.

Key Responsibilities:

• Manage the overall workplace environment. Ensuring the office is well-maintained, and welcoming to all employees and visitors.

• Ensure our workplace adheres to health & safety legislation and regulations, and supports audits when required.

• Oversee daily operations of the office, including meeting room management, visitor management, and general office support (post & shipping, processing invoices, fruit & snack distribution etc)

• Lead initiatives to improve employee experience, including workspace optimisation, amenities, and on-site services.

• Act as the first point of contact for office related queries and resolve issues in a timely and efficient manner.

• Partner with vendors and contractors to ensure timely and quality delivery of services (e.g., cleaning, maintenance, catering).

• Coordinate and support company events and engagement activities, both internal and external, including logistics and set-up.

• Gather feedback from employees to continuously improve the workplace environment.

• Manage workplace budgets, including supplies, office improvements, and employee experience projects.

• Support and assist the Head of Global Real Estate with adhoc tasks when required.

Desired Qualifications and Skills:

• Relevant certifications (e.g., IOSH, IWFM) are a plus.

• Minimum of 1-3 years of experience in office management, workplace experience, or a related field.

• Knowledge of health and safety regulations, workplace safety best practices, and compliance standards, would be beneficial. Full training will be provided to support this.

• Excellent organisational and project management skills, with the ability to multitask and prioritise effectively.

• Strong interpersonal and communication skills, with a customer-focused mindset.

• Ability to work independently and collaboratively with diverse teams.

• Problem-solving skills and the ability to remain calm under pressure.

• Proficiency in Google Office Suite, and familiarity with facilities management software and tools.

• Detail-oriented with a proactive and hands-on approach.

• Ability to lift and carry light equipment as needed.

• Language- Proficient in German, and good English speaking/ writing skills.

Key Competencies:

• Communication : Ability to convey information clearly and concisely to a wide range of stakeholders.

• Customer Service Orientation : Strong focus on creating a positive workplace experience for all employees.

• Safety Awareness : Knowledgeable and attentive to health and safety standards, always prioritizing the safety of employees.

• Collaboration : A team player who can work closely with the H&S Manager, Global Real Estate Team, Country Management, and other local & global departments.

• Attention to Detail : Ensures that all aspects of the workplace are well-managed and meet the highest standards.

• Proactivity : Anticipates needs and takes initiative to solve problems before they escalate.

Job

What We Offer

We empower you to be bold, driving your career to create the future you want. We celebrate and reward your achievements.

SUSE is a dynamic environment that is evolving rapidly, thus requiring agility, strong entrepreneurship and an open mind.

This is a compelling opportunity for the right person to join us as we continue to scale and prosper.

If you’re a big thinker, obsessed by execution and thrive in a dynamic environment in which you can tangibly create a lasting legacy, !

We give you the freedom to be yourself. You will work in a global community of unique individuals – like you – with different backgrounds, talents, skills and perspectives. A truly open community where everyone is welcome, has a voice and is encouraged to reach their full potential regardless of age, gender, race, nationality, disability, sexual orientation, religion, or any other characteristics.

Sounds like the right fit for you? . A recruiter will contact you if your skills match our current or any future positions. In the meantime, stay updated on the latest SUSE news and job vacancies by joining our Talent Community .

SUSE Values

• Choice

• Innovation

• Trust

• Community