Office Coordinator, Hourly Support 4, Facilities Purchasing – Lakeland

Description

The purpose of this position is to oversee the departmental administrative functions by:

• Assisting the Director of Facilities Purchasing and the Procurement Managers with the administration of the department
• Offering clerical support to associates, ensuring the efficiency of all administrative functions including customer and vendor communications for the department
• Providing information support to Facilities Purchasing (FP) Leadership and all department associates as requested, and
• Maintaining project documentation to track and report departmental KPI measures

Required Qualifications

• High School diploma or its equivalent
• Two years of experience within Publix or
• Two years general office experience, preferably in the Facilities or related areas
• Knowledge of Facility Purchasing and the overall Facilities organizational structure and individual department functions
• Knowledge of efficient office management
• Knowledge of Continuous Quality Improvement (CQI) methods
• Knowledge of Facilities computer applications and hardware requirements
• Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
• Basic knowledge of Microsoft Access, SAP and Visio
• Knowledge of Corporate Travel Guidelines
• Knowledge of CQI Methodology and tactics to include WIN and QIP
• Knowledge of project management principles and techniques
• Knowledge of SHARP and BrassRing
• Good analytical, time, and resource management skills
• Ability to communicate effectively (both verbally and in writing) with various levels of Publix management and external suppliers, including effective listening skills and strong interpersonal skills
• Professional telephone skills
• Personnel management skills
• Ability to prioritize tasks and manage multiple projects and requests, including organizational skills, attention to detail, and adherence to deadlines while ensuring accuracy
• Ability to work independently and to effectively prioritize workload by assessing needs and prioritizing tasks. Must be able to work independently with some upfront guidance and supervision.
• Ability to navigate the internet to conduct research
• Problem-solving and analytical skills
• Project management skills
• Ability to handle confidential information
• Willingness to continue education and learning
• Be flexible and adapt quickly and efficiently to change
• Lead and participate on various teams
• Serve as volunteer coordinator
• Willingness to become a notary.

Preferred Qualifications

• Associate’s degree in Business Administration
• Three years in administrative office experience in a Facilities department and
• Two years in a team leader or supervisory role
• Notary for the state of Florida
• Knowledge of Publix benefits and disability guidelines
• Knowledge of Publix policies and procedures
• Knowledge of Publix organization and structure
• Knowledge of the Publix retail store environment and operations
• Knowledge of Publix Structured Writing

Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.

Benefits Information

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans plan
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Visit our website to see all of our benefits: https://jobs-beta.publix.com/benefits/

Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours. Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

Please note that Publix will not sponsor any hire for this position for a visa or permanent residence.

Facility

Lak Publix Corporate Office B003