Office Coordinator - Part-Time 3 Days Per Week

IMG Artists is a global leader of performing arts management. For forty years, the company has set the standard for excellence across the fields of artist management, touring, dance and attractions, film with orchestra, festival and event management, and cultural consulting. Our team across three continents provides expert career development and dedicated support to our roster of celebrated artists and projects.

The Role:

We are recruiting for an Office Coordinator in our New York office based in Midtown. The role is part-time and will be office based 3 days per week.

What You Will Do:

• Main IMGA point of contact for landlord and building services within office
• Main contact for all external suppliers (including printers, couriers and storage) and responsibility for managing procedures for each
• Administration support for select senior managers – travel, diary management and expenses submission
• Responsible for meeting space scheduling within the building and guest access
• Assisting with organizing company meetings, the summer and Holiday parties, as well as any ad-hoc company or social events in conjunction with the Operations Team and booking travel and accommodation when necessary
• Procurement of stationery, furniture & technology equipment in conjunction with Operations Team
• Coordinating office maintenance and repairs with building services when necessary and overseeing general upkeep of the office space
• Responsibility for ordering office and kitchen supplies and keeping track of budgets for these
• Key contact for communicating IT issues with the IT Consultant and ordering and setting up IT equipment
• Responsibility for Health & Safety in the office and ensuring applicable accreditation is up to date
• Organizing mail and external couriers when required
• Support benefits administration, open enrollment, and leave tracking
• Assist with compliance related to federal, state, and local employment laws
• Participate in projects, audits, and process improvements as needed
• Collaborate on onboarding and offboarding processes to create a seamless experience for employees.

What We Are Looking For:

• Proven experience in office management or administrative roles.
• Experience with making travel arrangements and managing travel and business-related expenses within an organization
• Excellent organization skills and the ability to multi-task effectively, prioritizing where necessary
• Excellent eye for detail
• A professional command of the English language, both written and spoken
• Confidentiality is essential due to the sensitivity of various projects, as is a high degree of empathy
• Professional manner and demeanor
• Proficiency with Microsoft Office
• The ability to interact effectively with colleagues and clients at all levels
• Enthusiastic, positive and willing to learn and question processes to ensure maximum efficiency
• A self-starter who is confident to use own initiative
• A good level of common sense, organization and lateral thinking are essential
• The ideal candidate would be someone who is comfortable working on a variety of projects, is interested and has a genuine want to be helpful.

This is a part-time role working 3 days per week (24 hours) from the office premises. Salary between $35,000 to $37,500 per annum depending on experience.

Candidates must have eligibility to work in the USA.

Candidates should send a resume and cover letter to jobs@imgartists.com quoting ‘Office Coordinator NY’ in the subject field.

Closing date for applications: Friday March 27th 2026

In order to concentrate resources, only shortlisted candidates will be contacted.

The Company welcomes and values the benefits of diversity in its workforce and aims to ensure that its staff achieve, as far as is possible, their full potential and that all employment decisions are taken without reference to irrelevant or discriminatory criteria. Additionally, we are happy to discuss any reasonable adjustments to the application process that may be required, please use jobs@imgartists.com if there is anything that you want to make us aware of.

Job Type: Part-time

Pay: $30,000.00 - $37,500.00 per year

Benefits:

• Flexible schedule

Experience:

• Administration: 2 years (Preferred)

Work Location: In person