Office Coordinator/Assistant

Job description:

Position Summary:

The Office Manager will manage the day-to-day administrative operations of the company while providing essential support to the accounting team and the Sales team. This role involves handling front office duties and assist with the accounting function, directing calls to proper departments and facilitate efforts in order management.

Essential Duties & Responsibilities:

Office Administration

• Manage daily administrative needs for office staff.
• Coordinate and organize corporate and visitor meetings as scheduled
• Answer incoming phone calls and direct to the appropriate department.
• Order and maintain office supplies and other items as needed.
• Keep office areas organized, clean, and presentable.
• Coordinate and organize corporate meetings as scheduled.

Accounting / Sales Support

• Assist with filing applications/compliance forms for subscriptions sales..
• Create and maintain processes that ensure efficient order flow for subscription and warranty sales.
• Facilitate in AR and AP recording and management.
• Be a support to the Accounting manager.
• Call customers as necessary regarding payments and credit applications
• Electronic copies of invoices in QBO
• Filing

Tools In Place

• Be trained on the ArcOS system (internal ERP system) to assist in answering Customers questions regarding their order.

Qualifications & Experience Required:

• High school/GED diploma, 2+ years’ experience in an administrative office environment.
• Proficient with Microsoft Excel, Microsoft Word, Adobe, and Outlook. QuickBooks experience a plus.
• Strong prioritization and time management skills.
• Strong business acumen with excellent communication, and customer service skills.
• Ability to effectively communicate with customers.
• Organized, efficient, and results driven.
• Ability to create and manage processes. Promoting process improvement.
• Strong keyboarding skills.

ABOUT THE COMPANY

Moser Services Group, LLC is the parent company of EV Charge Solutions and PowerCharge, and a proud three-time winner of the Rochester Chamber’s Top 100 fastest-growing privately-owned companies in the Greater Rochester and Finger Lakes Region.

EV Charge Solutions®, Headquartered in Rochester, NY, is the leading EV (electric vehicle) charging equipment distributor in North America representing multiple brands of EV charging equipment, as well as designing and manufacturing accessories for the industry (e.g. mounting pedestals, cable retractors). EV Charge Solutions supplies products to some of the largest auto manufacturers and EVSE manufactures in the world.

PowerCharge™ is a manufacturer and supplier of premium electric vehicle charging hardware and software. PowerCharge™ products are utilized by industry leading distributors and installers.

Moser Services Group, LLC is an Equal Opportunity / Affirmative Action Employer.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative office: 2 years (Required)
• Microsoft Excel, Word and Outlook, Adobe : 1 year (Required)
• QuickBooks: 1 year (Preferred)

Pay: $18.75 - $19.25 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person