Office Manager

Office Manager & HR Coordinator (Security Services)
We’re looking for an organized, detail-focused Office Manager/HR Coordinator to support the security operations team. You’ll handle day-to-day office needs while coordinating scheduling, payroll, invoicing, and HR paperwork. This role has the authority to enforce timesheet deadlines, schedule compliance, and required documentation.

What you’ll do

• Run daily office admin: phones/emails, filing, supplies, vendors, and general support

• Build and maintain schedules for guards/supervisors; manage call-offs and coverage needs

• Collect and review timesheets; follow up on missing or late submissions

• Support payroll by validating hours, overtime, differentials, PTO, and corrections

• Create accurate client invoices based on schedules/timesheets and contract rates

• Track unpaid invoices and coordinate with accounting on billing issues

• Handle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, files

• Maintain confidential employee records and compliance documentation

• Track incidents/workers comp intake and keep logs organized

• Prepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)

Tools

• Scheduling/payroll/billing systems + Excel/Google Sheets (tracking, rate tables, reports)

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