Project Administrator

✨ Why You’ll Love Working With Us

• Competitive Salary & Annual Bonuses – Your hard work deserves great rewards.
• Performance-based commission on top of monthly salary.
• Night differential pay for hours worked during the night shift.
• Comprehensive HMO – Full coverage for you plus 1 FREE dependent.
• Generous Meal Allowance – Stay fueled and focused every day.
• 30 Days Paid Leave – Wellness, vacation, and sick leave, with conversion options.
• Growth & Engagement – Ongoing training, quarterly workshops, and monthly games with exciting prizes.
• Fun, Supportive Culture – Celebrate wins and enjoy a workplace that values you.
• Unlimited Coffee & Water – Keep refreshed and energized throughout the day.

Job Overview

You’re in the right place! If you’re applying for the Onboarding Specialist role, this is the correct link.

Please note that the internal title for this role is Project Administrator.

We’re looking for a Project Administrator who will support end-to-end mobilisation, compliance, and workforce coordination for major industrial projects and shutdowns. This role ensures employees and subcontractors meet all site requirements and are fully prepared for deployment.

This position is ideal for someone with strong organisational skills, excellent attention to detail, and passion for administrative and compliance processes.

Key Responsibilities:

• Conduct compliance checks for medicals, inductions, and certifications, and manage all onboarding/offboarding requirements including training, PEM/DAS bookings, and site access.
• Upload, audit, and maintain accurate documentation across systems such as IFS, ERMS, Scodle, CMS, Pegasus, Avetta, and Success Factors.
• Coordinate employee training needs, schedule sessions with internal and external providers, and ensure timely completion and tracking of all requirements.
• Maintain data integrity through correct naming conventions, documentation audits, KPI tracking, and verification of IFS “Admin Complete” records.
• Collaborate closely with PH and AU teams, employees, labour providers, and stakeholders; provide regular updates through meetings and proactive communication.

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, HR, or a related field.
• 3+ years of administrative experience, ideally in workforce, compliance, or project support functions.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience in systems like IFS, Avature, ERMS, Scodle, CMS, Success Factors is an advantage.
• Excellent English communication skills (written and verbal).
• Exceptional time management, accuracy, attention to detail, and multitasking ability.
• Resilient, adaptable, and highly organized; able to work in a fast-paced environment.
  
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, 7AM to 4PM)

Company Overview:

Cybalink Solutions is a global outsourcing partner specializing in providing world-class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast-paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries! Join us at Cybalink Solutions and be at the forefront of operational excellence.