Project Coordinator

ISS IS A PLACE TO BE YOU

We have ambitious goals for how we work, how we impact our surroundings and how we treat our people. It’s you that makes the difference to making amazing places, and we believe everyone can influence change for the better.

ISS IS A PLACE TO BE WHO YOU ARE

Every ISS employee, or “Placemaker,” is part of both a diverse team and global community of colleagues where different skills, personalities, and life choices are acknowledged and celebrated as part of a positive, inclusive environment. ISS teams come together to care for clients and colleagues, championing talents and uniting with trust in a place open to the true self.

ISS IS A PLACE TO BECOME WHAT YOU WANT

ISS is a global workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable – delivered to high standards by people who care.

ISS IS A PLACE TO BECOME PART OF SOMETHING BIGGER

With over 485,000 employees throughout 46 countries ISS is a company of belonging.

”Connecting People and Places to Make the World Work Better”.

The Position:

• Coordinate processes, systems and tools ensuring governance is adhered to and that reporting is actioned by Project Managers
• Coordinate administrative activities including coordination of the Transition SharePoint site and Outlook calendar management.
• Support the team in delivering;
  • Project plans adapted to meet the specific outcomes for each client
  • Coordinating information and project reporting
  • Supporting on specific projects
• Compilation of data for progress reports, Strategic Actions Trackers, Innovation Catalogues and other various databases and reports
• Coordinate the regular update of risks, assumptions, issues and dependencies (RAID) logs
• Support Pacific Account & Transformation Manager with Project Health Checks
• Organise (and schedule) Programme meetings with Boards, Steering Groups, Project Managers and other Programme stakeholders. Support preparation of materials for meetings and ensure distribution in a timely manner
• Create information dashboards and maintain processes to ensure project documentation, reports and plans are accurate and complete
• Attend project scoping, requirements and lessons learnt workshops as required and collate action points
• Provide administrative support for programme meetings
• Act as a reference point for Transition queries and information and be an advocate for project best practice
• Any other relevant duties as the role dictates

Minimum Criteria:

• Proven work experience within an office environment
• Experience in a similar coordination position working as part of a wider team
• Advanced with IT applications including MS Office, especially Outlook, Word, Excel and PowerPoint
• Use of Project Management tool MS Project
• Demonstrable ability to build strong and effective professional relationships
• Ability to work to demanding schedules and tight deadlines
• Fluent in English with good written and verbal communication skills
• Highly organised and responsive
• Ability to deliver under pressure, assess own priorities and multi-task
• Ability to translate information into professional looking reports and presentations
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• Ability to work using own initiative, plan and anticipate needs before they arise
• Ability to command respect and credibility with a wide range of stakeholders
• Positive team working ethos and commitment to delivery and learning
• Ability to exercise discretion in dealing with confidential or sensitive matters

Desirable:

• Experience working within matrix organisations and multiple reporting lines
• Knowledge of the FM industry is a Bonus
• Previous Defence or military experience highly desirable

Our Benefits:

• Competitive salary packaging
• Flexible work arrangements
• Access to staff discounts with wide range of companies
• Ongoing learning and development opportunities
• Internal opportunities within our global organisation
• Positive company culture
• The opportunity to work with high-performing individuals

To apply for this role please click on the 'apply' link and complete the online application.

**WE RESPECTFULLY ASK NO AGENCY APPROACHES PLEASE**