Project Coordinator

Project Coordinator – Build Your Career with an Industry Leader!

Location: Markham, ON
Job type: Full-time, Permanent, and On-site position

RESPONSIBILITIES:

The Project Coordinator is accountable for maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. To achieve this objective, their primary responsibilities are:

• Define the cost-controlling scope of the project(s) in collaboration with team members.
• Contribute to a detailed work plan that identifies and sequences the activities needed to complete the project successfully.
• Collaboratively determine the resources (time, money, equipment, etc) required to complete the project.
• Assist in the development of a schedule for project completion that effectively allocates the resources to the activities.
• Ensuring the project team adheres to provided timelines and deliverables.
• Ensuring documentation is maintained throughout the length of the project.
• Communicating plans, actions, risks, and issues with key stakeholders.
• Assisting the Project Manager with administrative functions and processes.
• Analyzing project data and producing progress reports.
• Collaboratively determine resources (time, money, equipment, etc.) required to complete the project.
• Cost tracking / managing subcontractor costs with internal and external platforms.
• Assist in creating, managing, and monitoring a detailed work plan, which identifies and sequences the activities needed to successfully complete the project.
• Define the scope of project(s) in collaboration with team members and management.
• Ensure field staff are aware of all internal and external safety requirements, as they pertain to certain worksites / clients.
• Support the Project Management team to ensure projects and deliverables are on time, within budget, and maintain or exceed the required level of quality.
• Help determine the objectives and measures with management upon which the project will be evaluated at its completion.
• Liaise with clients and team members to schedule day-to-day operation activities.
• Respond promptly to Customer / Project issues in co-operation with project staff and management.
• Review completed projects for teaching / learning opportunities.
• Assisting with the completion of RFPs for subcontractors, evaluating bids, negotiating price, and ensuring compliance with CSCL subcontractor qualification procedure.
• Creating and reviewing invoices and LEMS as required.

Operation

• Track ON1Call clearances.
• Assemble and disseminate ON1Call packages to the crews.
• Project materials tracking and reconciliations per site.
• Project pictures and documents upload from daily reports to the server.
• Set up files to ensure that all project information is appropriately documented and secured.
• Monitor the progress of projects and make adjustments as necessary to ensure the successful completion of the project.
• Follow a communication schedule to update stakeholders, including appropriate staff in the organization, on the progress of the project.
• Review project costs to forecast project financial outlook/ ensure projects remain on time and on budget.
• Organize, set priorities, develop a work schedule, monitor progress towards goals, and track details / data / information / activities.

Knowledge and Experience

• Post-Secondary Education
• Minimum of 2 years of industry experience
• Construction projects experience
• Excellent computer skills (Office 365, particularly Word and Excel)
• Project management credentials (CAPM / PMP are assets)
• Proficient knowledge of PMI standards and practices
• Overtime and travel may be required to meet project and customer expectations.
• Good presentation skills and excellent oral and written skills are also required.

Ready to Take the Next Step?

(Note: Employment is conditional upon completing satisfactory background checks.)

CSCL is committed to fostering an inclusive and accessible work environment. If you require accommodation during the recruitment process, please let us know.

Thank you for your interest! Only those selected for an interview will be contacted.