Project Coordinator / Administrator - Kelowna 0925
Posted on Sept. 13, 2025 by Trail Appliances
- Kelowna, Canada
- N/A
- nan
Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!
Our core values:
Integrity – We do what’s right, even when no one is looking.
Improvement – We do it well. Then we do it better.
Caring – We put ourselves in others’ shoes.
Authenticity – We like people, not pretense.
Determination – We kick down walls.
We have everything we need to inspire our customers. Except YOU.
The Project Coordinator supports the administrative needs of a Key Account Manager serving the multi-family construction industry, and will manage the project needs from contract submission through to project completion & deficiencies. They are someone who thrives in a very fast-paced environment and lives for constant change. This work environment will appeal to someone who enjoys problem solving, making quick decisions, and being constantly challenged and extremely busy.
As a Project Coordinator/Administrator, you will
- Manage new construction project needs as they relate to appliances – length of projects averages from 6 months – 2 years
- Ensure accurate inventory levels and timely scheduling of deliveries
- Monthly invoicing and account reconciliation
- Collaborate with multiple business units on a daily basis, including Dispatch/Delivery, Purchasing, and Credit
- Assess architectural drawings and how they apply to appliances
- Manage follow-ups on project details with internal and external customers (high responsibility and accountability)
- Create and update high-level reports and presentations
- Develop and nurture relationships with builder customers on-site and in-office
- Management of contract-related documentation and filing
The experience we like to see
- 1 year minimum experience in a project coordination role, or an administrative role with similar responsibilities
- Account management experience including invoicing and/or inventory control an asset
- Strong communication skills, both verbal and written
- Precise attention to detail
- Proven organization and prioritization skills
- Ability to multi-task and work quickly while maintaining accuracy
- Capacity to prioritize and meet deadlines, understand business needs and objectives
- Someone that has excellent interpersonal skills
- Adaptable and solutions-oriented
- Fluent in MS Office
- Flexibility to work within legacy systems
We hope you are passionate about
- Providing expertise! – You act as an internal business area expert and champion
- Problem solving! – You have an aptitude for utilizing your knowledge to find creative solutions
- Teamwork! - You understand the value of others, yet are still able to also thrive independently
- Joining a fun, fast-paced and ever-changing environment!
Bonus Points
- Supply chain management experience
- Construction supply experience
Why join Trail?
- Extended Health Benefits
- Merit Performance
- PPE Allowance
- Generous employee discounts
- Gym membership discount
- Professional Development Programs
- Employee Recognition Program
- Company events
- Paid Volunteer
Work Environment
- Monday – Friday, 8:30am – 5pm
- Shared office space
- Site visits often required
Bonus $3,000
INDHPN
We inspire possibilities, make shopping ridiculously easy, and help create special moments at home. Are you ready to meet your team?
Advertised until:
Oct. 13, 2025
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