Property Management Intern

Work Location

Geneva

Expected duration

This internship is for a period of 6 months. This internship is designed to be full-time and in person. The modality can be handled flexibly on request of the successful candidate.

Duties and Responsibilities

This internship is based in the Property Management Sub-Unit (PMSU), Resources Management Unit (RMU), Central Support Services (CSS), Division of Administration, United Nations Office at Geneva (UNOG). The intern will report to the Chief of PMSU. The management of United Nations property is governed by a regulatory framework that defines policies and procedures for the control, safekeeping, recording, utilization, maintenance, and disposal of UN assets. These assets represent a significant investment by UN Member States and are critical for supporting global operations and fulfilling the UN’s mandate. The PMSU at UNOG provides property management services to client offices with property located in Geneva, ensuring compliance with organisational rules and procedures (such as Maintaining an up-to-date equipment register, Conducting annual physical verifications, Performing progress, performance, and KPI analysis, Asset accounting, Manging UNOG’s Donation Programme for IT equipment and furniture supporting eligible entities per internal procedures, Overseeing the reporting, retention, and disposal of honours, decorations, favours, gifts, and remuneration received from governmental and non-governmental sources). The intern will support the PMSU team in one or several of the following key areas: • Annual Physical Verification Exercise: Participate in the yearly verification of UN property in Geneva, including preparatory activities, physical verification, and record reconciliation using MS Excel, VBA (Visual Basic for Applications) and eventually Python. • Donation Programme: Assist in handling and coordinating donation requests, ensuring compliance with internal procedures. • Honours, Decorations, and Gifts Management: Contribute to the review and organization of received items, including physical rearrangement, database cleanup, and drafting of internal procedures. • Operational Useful Life (OUL) Data Management: Assist in the preparation, review, and dispatching of OUL-related data to client entities, including coordination and data analysis. • Property Data Analysis: Collaborate with the team to conduct ad hoc analysis on UN property-related data. • Team Coordination and Documentation: Take notes during relevant meetings and assist in team coordination. • Other Duties: Provide additional support as required.

Qualifications/special skills

The intern is expected to have a demonstrated keen interest in the work of the United Nations. Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum Bachelor's degree or equivalent). Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Applicants should be proficient in standard Microsoft software applications, particularly Excel, VBA (Visual Basic Applications), Word, Outlook, SharePoint, and Teams. Python is an advantage. Academic background in accounting, asset management, business administration, management, economics, finance, or a related field is desirable. Tech-savvy with a keen ability to adapt to new digital tools and platforms. Ability to analyse large datasets is highly desirable. Excellent organizational skills and the ability to effectively coordinate with diverse stakeholders are also desirable. Applicants should be committed to respecting and promoting diversity, upholding the values and principles of the United Nations.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship Programme. Working knowledge of French is an advantage.

Additional Information

Assessment Potential candidates will be contacted by hiring manager directly for further consideration. A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: • Degree Programme (What are you currently studying?) • Graduation Date (When will you graduate or when did you graduate from the programme?) • List the IT skills and programmes that you are proficient in. • List your top three areas of interest. • Explain why you are the best candidate for this specific internship. • Explain your interest in the United Nations Internship Programme. In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.