Receptionist/Administrator

Job Title: Temporary Receptionist / Administrator
Department: Administration
Reports To: Finance Controller
Duration: 3-Month Contract
Location: 2783 Fenton Road, Gloucester ON, K1T 3T8
Job Type: Full-Time, On-Site

Position Overview:

We are seeking a professional and organized Temporary Receptionist / Administrator to support our administrative operations during a 3-month contract. This role is responsible for managing front desk activities, assisting with accounts receivable/payable processes, and providing general office administrative support within a manufacturing environment.

Key Responsibilities:

Reception & Front Desk:

• Greet and log all visitors, direct incoming calls in a courteous and professional manner.
• Coordinate incoming and outgoing mail and courier services (FedEx, Purolator, UPS).

Administrative Support:

• Retrieve invoices from courier portals and vendor platforms.
• Assist with purchase order revisions and administrative document updates.
• Maintain adequate inventory of office and kitchen supplies (Coffee); place orders as needed.

Accounts Receivable (A/R):

• Generate and print invoices based on packing slips.
• Verify invoice accuracy and email to customers through BMS.
• File and organize all A/R documents, including invoices, adjustments, and credit notes.

Accounts Payable (A/P):

• Enter supplier invoices into Visual ERP system.
• Maintain accurate records of invoices, packing slips, and supporting documentation.
• Process documentation for scrap parts and enter related credits.

General Office Maintenance:

• Maintain cleanliness of the coffee station, microwave, and shared machines.
• Provide basic support for internal activities and minor event coordination, as needed.

Qualifications:

• High school diploma or equivalent; post-secondary education in business or office administration is an asset.
• 2+ years of experience in an administrative or receptionist role, preferably in a manufacturing environment.
• Proficiency in Microsoft Office (Excel, Outlook, Word); experience with ERP systems (Visual) is an advantage.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced setting.

Working Conditions:

• On-site role in a professional office within a manufacturing facility.
• Monday to Friday schedule; standard business hours.

Job Type: Fixed term contract
Contract length: 3 months

Pay: $20.00-$24.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Location:

• Gloucester, ON K1T 3T8 (preferred)

Work Location: In person

Expected start date: 2025-08-05