Receptionist/Office Assistant

Job Summary
We are seeking a motivated and organized Receptionist/Assistant to join our team. This role is essential in providing excellent customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, proficiency in various office software, and the ability to manage multiple tasks efficiently.

Duties

• Greet and assist visitors in a friendly and professional manner at the front desk.
• Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
• Perform data entry, filing, and clerical tasks to maintain organized records.
• Utilize QuickBooks for basic bookkeeping tasks and financial record keeping.
• Provide customer support through effective communication and problem-solving skills.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Maintain office supplies inventory and place orders as needed.
• Proofread documents for accuracy and clarity before distribution.
• Support team members with administrative tasks as required, including typing reports and correspondence.
• Ensure compliance with office policies and procedures while maintaining confidentiality.

Requirements

• Previous experience in an office environment is preferred; experience as a dental or medical receptionist is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational skills with attention to detail and accuracy.
• Excellent phone etiquette and customer service skills.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Bilingual candidates are encouraged to apply for enhanced communication with diverse clients.
• Familiarity with office management practices, including filing systems and clerical duties.
• Experience with calendar management, data entry, typing, and proofreading is essential.
• A background in bookkeeping or personal assistant roles would be advantageous. If you are passionate about providing outstanding support in a dynamic environment, we invite you to apply for this exciting opportunity as a Receptionist/Assistant.

Job Type: Full-time

Pay: $21.20 - $25.53 per hour

Expected hours: 36 per week

Benefits:

• Flexible schedule
• Health insurance

Work Location: In person