Job Title: Space Planner

Job Type: Full-Time/Exempt

Location: Onsite requirement: Currently 30-40% of the time (Washington D.C. Agency HQ)

Compensation/Salary: $90-$100K DOE

Authorization Status: Must be Authorized to Work in the U.S

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces.
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match.

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and apply-you may be exactly who we've been looking for

Aleto is an Equal Opportunity Employer.

What we are looking for

Aleto Inc. is seeking to hire a Space Planner to provide support for space planning, design, and related analytical services to the client's managed lease or owned space to create useable areas. Work includes significant project management responsibility. Expert knowledge of the function and responsibility for the development of work plans or implementation strategic direction; discerns priorities in conjunction with the COR, program/project manager, and the accounts director - assists in the development of the day-to-day tactical plan for the project or team. Ensures accomplishment of projects as assigned by the program/project manager and client. This position will be Hybrid with Onsite requirements of 30-40% of the time at the Washington D.C. Agency HQ.

Interview Process

If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status.

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client).

Space Planner-Essential Job Duties

Duties include the following. Other duties may be assigned.

• Conduct reviews of all client space assignments to verify effective space utilization and identify the requirements and opportunities for changes
• Assist with the development of interior projects to contribute to the client's brand and workplace innovation strategy
• Coordinate with other client personnel and external vendors/contractors to ensure space documentation and data is accurate, conform to client’s design/software standards
• Document the work and data flow processes
• Responsible for various aspects of project planning to include design, construction, furniture, moves, and post-occupancy
• Lead government agency furniture programs, including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management
• Prepare and maintain As-Built Drawings to track all portfolio space verifying USF and Rentable Square Foot (RSF)
• Update the record drawings (XRef files in IWMS) for all client space and drawing templates using AutoCAD software
• Perform regularly scheduled site walks to validate as-built information and identify any change to space configuration
• Develop evaluations of requests for space assignments, determine the necessity for and urgency of requests, analyze personnel and equipment needs, and determine space assignment and maximum utilization, possible reassignment, rearrangement, etc.
• Participate in meetings as required for project coordination with Architecture, AV/IT, Construction, etc

ALETO JOB DUTIES

• Compliance with all Aleto processes, standards, and guidelines including utilizing the employee and intranet platforms, entering time daily, submitting expense reports, providing monthly progress reports, etc.
• Participate in recurring performance development meetings with your Aleto manager to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience:

• Must be able to pass a background check and obtain HSPD-12 public trust credentials (US citizenship required).
• Bachelor’s degree in Architecture or Interior Design
• 5+ years of related experience in delivering Architecture or Engineering professional services
• Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards
• Expert knowledge of AutoCAD to efficiently use and manipulate drawings
• Ability to read and understand construction documents and blueprints
• Ability to understand and apply OSHA and ADA requirements, and all building and safety codes
• Working knowledge of LEED criteria

Technological Skills:

• AutoCAD
• Proficient in Microsoft Office
• Proficient in Google Workspace
• Ability to learn new planning, drawing, design, and specification software

Required Knowledge and Skills:

• Excellent written and verbal communication skills, must be comfortable presenting to clients and executive personnel
• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
• Highly developed interpersonal and customer relationship management skills
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality
• Ability to communicate with a variety of people, both internal and external
• Ability to work collaboratively in a team environment
• Ability to initiate and follow through on work independently
• Ability to work in a fast-paced environment
• Excellent time management and prioritization skills
• Strong multi-tasking abilities
• Ability to adapt to changing priorities
• Excellent organizational skills and attention to detail
• Ability to meet assigned deadlines
• Proven problem-solving skills with ability to analyze situations, identify existing or potential problems, and recommend solutions
• Proven risk management skills, both financial and programmatic
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
• Strong ethics and sound judgment
• Demonstrated ability to make important decisions under pressure
• Proven ability to develop and maintain and positive team environment

Other:

• Highest level of integrity managing confidential information

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:

• Medical, Vision and Dental Insurance:

Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage. Dependent Care FSAs are also available.

• Disability Insurance:

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage.

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan. The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.

• Professional Development

After 6 months of employment with Aleto, employees are eligible to apply for education reimbursement under Aleto’s Education Reimbursement Program. The program offers up to $5,250 of reimbursement per year for job-related training to help employees stay updated on key skills and competencies related to the demands of their industry and professions.

Environment and Physical Conditions

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer. The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance please contact us at talent@aletosolutions.com

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