Administration Assistant - Contracts Department

Description:
TTW specialises in smart, sustainable and innovative engineering solutions.

As we embark on future challenges across industries and the globe, TTW stands at the forefront of enabling solutions to complex problems. We’re Australian owned with a focus on growth and delivering the highest quality experience for our clients.

Our team of talented engineers combined with innovative solutions position us for long term success within the sectors and industries that we work best. We empower our team to learn extensively and grow with the business.

Our Opportunity

The Administration Assistant role provides comprehensive administrative support to the Contracts Department, ensuring the efficient processing, and tracking of contract-related activities throughout the contract lifecycle.

Key responsibilities include coordinating contract review requests, monitoring and managing multiple shared inboxes, maintaining accurate contract records and documentation within internal and external systems, and ensuring all contractual information is recorded in a timely and compliant manner.

The role is responsible for tracking contract statuses and execution deadlines and proactively following up with internal stakeholders to obtain outstanding approvals, signatures, and confirmations. This role supports the preparation, distribution, filing, and archiving of contractual documents while ensuring adherence to company policies, procedures, and record-keeping requirements.

Strong attention to detail, organisational skills, and the ability to manage competing priorities are essential to ensure the smooth administration and execution of contracts across the business.

What will you do?

Provide day-to-day administrative support for the Contracts Department
Coordinate and track contract review requests and contract executions to ensure timely completion
Monitor multiple inboxes and manage incoming requests efficiently
Accurately upload and maintain documentation within Project and Legal portals
Track the status of contracts and proactively follow up on outstanding signatures
Liaise with internal stakeholders to ensure smooth processing of contract workflows
Maintain organised and up-to-date records in line with business requirements

• Assist with general administrative tasks as required.

What are we looking for?

• Demonstrated experience (minimum 4-5 years) in a busy administrative environment; familiarity with project contracts is desirable
• Ability to exercise absolute discretion and maintain confidentiality
• Ability to multitask with a proactive attitude
• Self motivated with the ability to work autonomously and engage positively in a team setting
• Excellent attention to detail and organisational skills
• Intermediate MS Office skills (Outlook, Word, PowerPoint, Excel)
• Excellent communication skills – written and verbal

Does this sound like you?

There’re a few reasons you’ll like working at TTW. You will have the benefits of flexible working, work life balance, extensive training opportunities and more. We offer you state of the art office spaces, an emphasis on positive workplace culture and a collaborative and open environment for you to flourish.

TTW is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.