Contract Administrator

We currently have 1 job opening for a Contract Administrator to join our team in our business.
If you have 2 years of relevant work experience, OR a Level 4 qualification or above, please
send us your CV.
Position: Contract Administrator
Company: Bayvine Solution Limited
Type: Full time, permanent
Location: Bay of Plenty
Position Available: 1
Minimum Working Hours: 30 hours per week
Pay & Benefits: $32 - $38 per hour (negotiable depending on experience/qualification)

Key Responsibilities of the role to discuss during interview:

• Prepare, review, interpret and administer contracts, service agreements, work

orders and related documentation for orchard operations and contracted services.

• Review proposed contractual terms, pricing schedules, service specifications,

payment arrangements, performance requirements and completion timeframes
before contracts are approved.

• Assist with negotiating new contracts and variations to existing contracts with

labour suppliers, orchard service contractors, maintenance providers, transport
operators and other suppliers.

• Ensure contracts and contract variations comply with company policies,

operational requirements and applicable New Zealand laws and regulations.

• Maintain an up-to-date contract register showing contract commencement dates,

expiry dates, pricing, renewal requirements, insurance information and key
contractual obligations.

• Monitor contractor performance against agreed work specifications, service

standards, deadlines and contractual terms.

• Liaise with orchard management personnel to confirm whether contracted work,

including pruning, thinning, spraying, picking, maintenance and machinery
services, has been completed in accordance with the relevant work order.

• Review contractor work records, completion reports, timesheets, invoices and

supporting documentation against the relevant contract or work order.

• Identify and report discrepancies between contracted services, work completed,

quantities invoiced and agreed pricing.

• Prepare and document contract variations where there are changes to the scope

of work, orchard blocks, crop requirements, labour requirements, agreed rates or
completion dates.

• Respond to enquiries from contractors, suppliers, management and other parties

regarding contractual obligations, payment terms, service requirements and work
orders.

• Assist in resolving contract-related issues, including incomplete work, delays,

disputed charges, service failures and non-compliance with agreed requirements.

• Monitor contract expiry dates and coordinate contract renewals, extensions,

amendments, suspensions and terminations.

• Review contractors’ insurance, licences, certifications and other contractual

documentation and notify management where information is missing or due to
expire.

• Maintain complete and accurate electronic and physical records of contracts,

quotations, variations, work orders, correspondence, performance reports and
related documents.

Supervise or coordinate orchard workers carrying out fruit-production activities
across assigned orchard blocks if needed.