Entry-Level Administrative Coordinator & Summer Fulfillment & Office Assistant - Full/Part-Time

Job Summary

We are seeking a motivated Entry-Level Administrative Coordinator & Summer Fulfillment & Office Assistant to join our team on a full or part-time basis. This role offers an excellent opportunity to gain hands-on experience in office administration, customer service, and fulfillment operations. The ideal candidate will be detail-oriented, organized, and eager to develop their skills in a dynamic office environment. Responsibilities include supporting daily administrative tasks, managing data entry, assisting with customer support, and helping coordinate fulfillment activities during the summer season.

Responsibilities

• Provide front desk support, including greeting visitors and managing multi-line phone systems with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
• Assist with filing, document organization, and proofreading to ensure accuracy and completeness of office files
• Support customer service efforts by responding to inquiries and providing excellent customer support
• Manage administrative tasks such as scheduling appointments, coordinating meetings, and supporting office operations
• Help with fulfillment tasks such as processing orders, packaging, and shipping during peak summer periods
• Support bookkeeping activities using QuickBooks or similar software as needed
• Maintain a clean and organized work environment, ensuring efficient office operations
• Assist with special projects related to office management or fulfillment as assigned

Qualifications

• Previous office experience or clerical experience preferred but not required; strong organizational skills are essential
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Basic computer skills including typing, data entry, and proofreading
• Experience with QuickBooks or bookkeeping is a plus
• Excellent customer service skills with professional phone etiquette
• Ability to handle multiple tasks efficiently in a fast-paced environment
• Strong organizational skills and attention to detail
• Ability to work independently and collaboratively within a team setting
• Prior experience in medical or dental offices is advantageous but not mandatory; relevant experience in customer support or front desk roles is beneficial

This position provides valuable exposure to administrative functions within a professional setting while supporting operational needs during the busy summer months.

Pay: $47,000.00-$58,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person