Executive Assistant

An established and fast-growing organisation is seeking a highly polished, proactive and detail-oriented Executive Assistant to support senior leadership and the Founder, CEO from its Texas office. This is a highly visible role within a fast-paced corporate environment, ideal for someone who thrives under pressure, enjoys working collaboratively and can manage multiple priorities with professionalism and discretion.

The successful candidate will provide executive and administrative support, ensuring the smooth day-to-day operation of the executive office. This position requires exceptional organisational skills and the ability to remain flexible and responsive in a dynamic environment.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination for the Founder, CEO
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
• Provide comprehensive administrative and operational support to executives
• Support office operations and day-to-day administrative functions
• Liaise confidently with internal stakeholders, external partners, and senior leadership teams
• Handle confidential information with a high level of discretion
• Assist with insurance-related administration and coordination
• Prepare reports, presentations and correspondence as needed
• Collaborate closely with another Executive Assistant and report directly to the Chief of Staff of the Founder
• Support ad hoc projects and operational initiatives
• Maintain clear communication across departments and leadership teams
• Provide occasional personal assistance when required
• Remain responsive and adaptable to urgent business needs outside standard office hours when necessary
• Be willing to travel if and when needed

Systems & Technical Requirements

• Advanced proficiency in Microsoft Office Suite
• Strong Outlook and calendar management skills
• Strong working knowledge of Excel
• Highly computer savvy with the ability to quickly learn new systems and tools
• Comfortable managing schedules, reporting and communication digitally

Candidate Profile

• Approximately 2–5 years of Executive Assistant experience preferred
• Professional, polished and highly organised
• Strong verbal and written communication skills
• Proactive, solutions-oriented and resourceful mindset
• Able to work effectively in a fully office-based environment
• Comfortable operating within a collaborative team structure
• Flexible, adaptable and capable of managing shifting priorities
• Open to occasional travel as required
• Prior experience working with UHNW/high profile clients is preferred

Schedule

• Typical hours will be Monday–Friday, 8:30am–5:30pm
• Fully office-based - (open to candidates looking to relocate from outside the area)
• Flexibility required outside traditional business hours when necessary

Compensation & Benefits

• Base salary: $95,000–$110,000 DOE
• Annual bonus opportunity
• Communications allowance
• Generous PTO and holiday package
• Comprehensive benefits package
• Long-term growth and progression opportunities

Additional Information

• Relocation support may be considered for exceptional candidates
• Immediate start preferred
• Interview process details will be shared with shortlisted candidates

Pay: $95,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Relocation assistance

Experience:

• EA: 2 years (Required)
• UHNW support: 1 year (Preferred)
• PA: 1 year (Preferred)

Work Location: In person