File Clerk

Overview
We are seeking a meticulous and organized File Clerk to join our administrative team. The ideal candidate will play a crucial role in maintaining the integrity of our filing systems, ensuring that all documents are accurately organized and easily accessible. This position requires strong attention to detail and the ability to manage various clerical tasks efficiently.

Duties

• Organize and maintain physical and electronic filing systems for documents, ensuring proper categorization and retrieval.
• Perform data collection and entry tasks, utilizing databases and spreadsheets to keep records up-to-date.
• Assist with administrative tasks such as typing, copying, scanning, and faxing documents as needed.
• Support office staff by providing clerical assistance, including answering phones and directing inquiries appropriately.
• Ensure compliance with company policies regarding document management and confidentiality.
• Regularly review files for accuracy and completeness, making necessary updates or corrections.
• Sorting all papers alphabetically and chronologically according to type and content.
• Storing all paperwork in designated places and securing important documents.
• Entering data into an Excel sheet for filing inventory.
• Following firm policies and confidentiality requirements to safeguard data and information.
• Monitoring inventory of files, office supplies and reporting shortages to the Office Manager.

Qualifications

• Proven experience in an administrative or clerical role is preferred.
• Proficiency in Microsoft Excel and other office software applications.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Familiarity with data collection methods and database management.
• Excellent attention to detail to ensure accuracy in filing and documentation.
• Ability to work independently as well as collaboratively within a team environment.
• Strong communication skills, both written and verbal.

If you are a dedicated professional looking to contribute your skills in a supportive office environment, we encourage you to apply for this essential role within our organization.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 30 per week

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• On call

Education:

• Bachelor's Degree (required)

Work Location: In person