Office Admin Assistant

The Accounting & Admin Assistant provides essential administrative and clerical support to ensure the smooth day-to-day operations of the office. The role primarily involves basic accounting and documentation support, including data entry, recording, monitoring, and verification of financial transactions to help ensure the accuracy and completeness of accounting records.

The position also assists in the monitoring and replenishment documentation of the revolving fund, and handles general administrative tasks such as document preparation, filing, receiving deliveries, and providing general support to staff and visitors.

Duties and Responsibilities:

1. Update and maintain company records, particularly daily operational expenses.

2. Record and monitor Accounts Payable (AP) and Accounts Receivable (AR) transactions.

3. Prepare billing statements, invoices, and collection reports.

4. Check and verify official receipts, vouchers, and other supporting documents.

5. Prepare daily liquidation reports for daily expenses, ensuring completeness and proper documentation.

6. Monitor and document the revolving fund, including tracking disbursements and preparing replenishment summaries.

7. Prepare and maintain daily price monitoring reports for suppliers and operational purchases.

8. Receive and verify orders and deliveries from suppliers, ensuring completeness and compliance with purchase orders or approved requests.

9. Process and document authorized cash payments to suppliers upon delivery, ensuring proper approval and issuance of official receipts.

10. Assist in the preparation of monthly accounting summaries and reports.

11. Organize, maintain, and file accounting and administrative documents.

12. Ensure compliance with company policies and basic accounting procedures.

13. Assist during audits and other accounting-related activities, as needed.

14. Provide bookkeeping and other basic accounting support under supervision.

15. Handle internal and external communications related to administrative and accounting matters.

16. Conduct bank-related errands such as deposits, withdrawals, check encashment, and submission of bank documents, as authorized.

17. Maintain a clean, organized, and orderly workspace.

18. Perform other tasks that may be assigned from time to time in support of office and accounting operations.

Job Type: Full-time

Pay: Php18,070.00 - Php26,000.00 per month

Work Location: In person