Office Admin Assistant

An office administrative assistant manages daily office tasks and supports staff by handling correspondence, scheduling appointments, maintaining files, processing documents, and managing supplies to ensure the office runs smoothly. Key responsibilities include answering phones, preparing reports, coordinating meetings, managing calendars, greeting visitors, and providing general support to executives and other employees. Key Responsibilities

• Communication: Answering phones, responding to emails, and handling incoming and outgoing mails.
• Document Management: Preparing memos, reports, and invoices; editing documents; and creating and maintaining physical and electronic filing systems.
• Office Operations: Ordering and managing office supplies, processing expense reports, and ensuring the overall smooth operation of the office.
• Visitor & Staff Support: Providing general assistance to staff, and serving as a point of contact for clients.
• Data Management: Performing data entry and managing databases.

Required Skills

• Organization & Time Management: Essential for managing multiple tasks and deadlines effectively.
• Computer Proficiency: Familiarity with office software and databases is crucial for digital tasks.
• Communication Skills: Ability to communicate clearly and professionally with staff, clients, and visitors.
• Attention to Detail: Necessary for tasks such as document preparation and record-keeping.
• Problem-Solving & Adaptability: The ability to handle unexpected issues and adapt to evolving office needs.
• Confidentiality: Maintaining the privacy of sensitive office information.
• Must be computer literate and with good communication skills.
• Willing to work on a hybrid setup: 3 days onsite, 2 days work from home.
• Can start immediately.

Job Types: Full-time, Permanent

Pay: Php18,000.00 - Php20,000.00 per month

Benefits:

• Flextime
• Health insurance

Work Location: In person