Office Manager

Job Title: Office Manager

Location: Macroom, Co. Cork
Reports to: Company Directors

Company : Petro Systems Management Ltd.

Petro Systems is a leading provider of forecourt services and equipment. Our mission is to be the preferred partner across Ireland by maintaining and growing our customer base, adapting to the evolving forecourt landscape, and keeping strong customer relationships at the heart of everything we do.

Role Overview:

We are seeking an experienced, customer-focused Office Manager to oversee the smooth and efficient running of our office operations. This is a key leadership role supporting management team, office staff and field engineers, ensuring seamless communication, organization, and service delivery aligned with our mission and strategic goals.

Key Responsibilities:

• Lead and support a team of office staff and field engineers to ensure smooth daily operations
• Supervise office operations, including facilities management, procurement of supplies, and vendor relationships
• Serve as the primary point of contact for clients, suppliers, and internal departments
• Oversee scheduling of staff and resources to optimize efficiency across projects and service delivery
• Manage recruitment, onboarding, training, and continuous staff development
• Ensure adherence to ISO standards, Health & Safety regulations, and internal company policies
• Collaborate with senior leadership on marketing initiatives and brand presence
• Drive process improvements and contribute to long-term strategic planning
• Maintain accurate and up-to-date records using in-house CRM systems and Microsoft Office tools
• Support financial operations by liaising with accounts and payroll departments, ensuring timely processing and reporting

Required Skills & Experience:

• Proven experience in office or operations management
• Excellent organizational and multitasking abilities
• Strong interpersonal and communication skills
• Proficient in Microsoft Office Suite, CRM systems, and accounting/payroll software
• Demonstrated ability to lead teams and manage cross-functional responsibilities
• Understanding of ISO standards and Health & Safety compliance
• Flexible, proactive, and customer-first mindset

Desirable:

• Experience within the forecourt, energy, or engineering sectors

Pay & Conditions:

• Excellent pay and conditions aligned to candidate experience and discussed at interview stage.
• Role is full-time, Monday-Friday

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Job Type: Full-time

Pay: €35,000.00-€50,000.00 per year

Benefits:

• Company events
• Employee assistance program
• On-site parking

Application question(s):

• How many years experience have you in Microsoft Office Suite?
• Have you ISO understanding?
• How many years Health & Safety Compliance experience have you had? and Explain.

Education:

• Advanced/Higher Certificate (required)

Experience:

• Office management: 7 years (required)

Work Location: In person