Office & Procurement Coordinator

Job Summary
We are seeking a highly organized and proactive Office & Procurement Coordinator to support daily business operations, customer quoting, purchasing, vendor management, and office administration. This role serves as a key point of coordination between customers, suppliers, production, and management, helping ensure projects move forward efficiently and deadlines are met. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Prepare customer quotes and pricing proposals.
• Source raw materials, packaging, and other supplies from vendors.
• Request and compare pricing from suppliers and negotiate costs when appropriate.
• Create and track purchase orders and follow up on open orders.
• Coordinate samples, vendor communications, and product information requests.
• Assist with inventory monitoring and purchasing planning.
• Maintain accurate records within ERP and internal systems.
• Assist with production planning, project coordination, and operational initiatives as needed.
• Manage general office administration and support day-to-day business operations.
• Follow up on outstanding tasks and help keep projects moving across departments.
• Communicate with customers, vendors, and internal team members regarding order status and project timelines.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and follow-up abilities.
• Ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience in purchasing, procurement, customer service, operations, or office administration preferred.
• Experience with ERP systems is a plus but not required.
• Self-motivated, detail-oriented, and willing to learn.
• Experience in a manufacturing, distribution, or supply chain environment is a plus.

The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment. They enjoy problem-solving, following up on outstanding tasks, and helping keep projects moving forward. The successful candidate will be comfortable communicating with vendors, customers, and internal team members while supporting both procurement activities and day-to-day business operations. A positive attitude, strong sense of ownership, and willingness to learn are essential for success in this role.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Work Location: In person