Personal Assistant

Personal Assistant Role:

Specifications:

Role: Personal Assistant to a Private Household

Location: Based in Stockholm, Sweden (willing to travel with us)

Salary: Based on Experience

Hours: Full-Time + Occasional Weekends. Some days will be super busy, and other days there may not be work, but will be on demand in case anything comes up.

Requirements:

• Based in Stockholm, Sweden
• Excellent English
• Drivers License
• International Passport
• Technology Savvy (social media, emailing, Google Docs, etc.)
• Experience in Hospitality

Good to Have, but not required:

• Big plus conversational - German, Swedish
• Worked as a personal or executive assistant previously

Job Description:

The role is working as a personal assistant to a young couple. Tasks vary widely, and the role requires adjusting to our schedule and what needs to be sorted on any given day to make our life easier. Someone who works magic in the background.

Online Orders:

• Online Shopping
• Packages
• Returns
• Shipments

Food:

• Grocery Shopping
• Booking Restaurants
• Food Deliveries
• Food Prep
• Fridge Organization

Running Errands:

• Fresh Flowers
• Clothing
• Interior
• Dry Cleaning
• Post Office
• Notary

Driving & Transportation:

• Able to drive us between appointments
• Able to drive for longer trips
• Maintenance of Vehicles (Servicing, Gas, Car Wash)

Basic Accounting:

• Invoices and Bills
• Banking
• Tax Filings
• Paperwork

Cleaning & Household Management:

(We will have a cleaner come 2-3 times a week, but still gaps to be filled where necessary)

• Organizing Cleaning Services
• Organising the Home
• Closet Organization
• Tidying up when needed
• Folding Laundry
• Dishwasher
• Cleaning Surfaces
• Restocking Items needed
• Arranging for furniture deliveries
• Organizing Movers

Travel:

• Picking up/Dropping off at the airport
• Carrying Luggage
• Packing & Unpacking Luggage
• Booking accommodation
• Booking Transport: Private Aircraft/ Helicopter/ Cars

Other:

• Booking & Managing Appointments
• Research

Personality:

• Professional Service Mindset
• A strong communicator: makes us feel comfortable asking for tasks to be done, and is open to feedback if something went wrong
• Positive attitude and good energy, pleasant to be around
• Willingness to take on a range of tasks that are not always glamorous.
• Trustworthy, loyal, and discreet
• Proactive, organized, and solution-oriented
• Competent & Intelligent
• Logic driven
• Good taste & understanding of real quality
• Good with aesthetics & beauty

Språk:

• Engelska (Obligatoriskt)

Licens/certifiering:

• Körkort (Obligatoriskt)

Arbetsort: Delvis på distans i Stockholm (Stockholms kommun, Stockholms Län)