Accounting Staff (Accounts Payable)

Job Summary The Accounts Payable Associate is responsible for the end-to-end processing of vendor invoices, payment runs, and related reconciliations. The role ensures that all payables are accurately recorded, properly supported, paid on time, and compliant with internal controls and BIR requirements.

Key Responsibilities

Invoice Processing

• Receive, review, and validate supplier invoices, official receipts, and delivery receipts against purchase orders and goods received
• Ensure proper coding of invoices to the correct general ledger accounts, cost centers, and branches
• Encode invoices and payables transactions into the accounting system accurately and on time

Vendor Management

• Maintain an updated vendor master list, including TIN, contact details, payment terms, and BIR registration documents
• Reconcile vendor statements of account and resolve discrepancies promptly
• Respond to vendor inquiries regarding payment status, deductions, and documentation
• Build and maintain professional relationships with suppliers and service providers

Tax & Compliance

• Compute and apply correct withholding taxes (EWT, Final Tax) on supplier payments
• Prepare BIR Form 2307 certificates and ensure timely issuance to vendors
• Support the preparation of monthly Alphalist of Payees and other BIR-related schedules
• Ensure all payables transactions comply with internal controls and BIR documentation requirements

Reconciliation & Reporting

• Perform monthly reconciliation of accounts payable subsidiary ledger to the general ledger
• Monitor aging of payables and flag overdue or unusual items
• Prepare AP aging reports, cash requirement reports, and other payables-related schedules
• Assist in month-end and year-end closing activities for AP accounts

Audit & Records Management

• Maintain organized physical and digital files of vouchers, invoices, ORs, and supporting documents
• Provide schedules, documents, and explanations during internal and external audits
• Recommend process improvements to increase efficiency and strengthen controls

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or related field
• At least 1–2 years of relevant experience in accounts payable or general accounting (fresh graduates with strong academic background and internship experience may be considered)
• Working knowledge of Philippine taxation, particularly expanded withholding tax and BIR Form 2307
• Familiarity with the full AP cycle: invoice-to-pay, three-way matching, and vendor reconciliation
• Proficient in MS Excel (pivot tables, VLOOKUP, basic formulas) and accounting software (QuickBooks, Xero, SAP, or similar)
• Strong attention to detail and high level of accuracy in numerical work
• Well-organized, able to manage multiple deadlines and a high volume of transactions
• Trustworthy and able to handle confidential financial information with discretion
• Good written and verbal communication skills for dealing with suppliers and internal teams
• Experience in a clinic, hospital, retail, or multi-branch setup is a plus

What We Offer

• Competitive salary package
• Government-mandated benefits (SSS, PhilHealth, Pag-IBIG, 13th month pay)
• HMO coverage upon regularization
• Paid leaves
• Employee dental benefits
• Training and opportunities for career growth within a growing dental group
• Supportive, team-oriented work environment

Pay: From Php22,000.00 per month

Benefits:

• Additional leave
• Employee discount
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 1 year (Required)

Location:

• Quezon City (Preferred)

Work Location: In person