Executive Assistant

Qualifications:

• Graduate with any 4 year course
• With at least 2 years background in Administrative Task
• a) Administrative Tasks
• Provides excellent support to the President.
• Makes decisions and acts on behalf of the President within agreed parameters only.
• Designs, implements, and organizes events as part of the President’s external engagements.
• Prepares correspondences for the President.
• Ensures to effectively manage the President’s appointments; attends and contributes to meetings in behalf of the President within agreed parameters only.
• Prepares and executes administrative functions such as reproduction of materials, filing, sending of emails and faxes, making hotel and travel arrangements, monitoring and ordering of office supplies, basic bookkeeping, adhesion to approved budget, records management, and etc.
• Ensures to answer all calls, filters and directs to the President or the concerned department.
• Ensures proper filing and retrieval of corporate documents, records, and reports.
• Provides proper file management such as opening, sorting, and distributing incoming correspondences including emails and faxes.
• Reduces costs if possible for all events to meet costing parameters of the company.
• Ensures compliance with the Health and Safety policies of the company at all times.
• Processes payments and documents such as invoices, billings, and vendor statements.
• Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or President.
• Implements and monitors inventory system for safekeeping measures of the department.
• Uses proper forms for the department as approved by the President.
• Performs diligently all HR policies at all times.
• Performs all department’s procedures with diligent implementation of the MOP.
• b) Departmental Reports
• Prepares and submits daily/weekly/monthly report/update report as per instructions of the President.
• Provides regular feedback and monitoring within the department and submit report to the President.
• Project Management and Quality Improvements
• Conducts efficient and regular quality check before and after preparation of each activity.
• Follows efficient scheduling tool of the department.
• Ensures quality and accurate information in filling-up/encoding of forms used by the department.
• Ensures all files are organized as per company policy.
• Ensures adherence to the company guidelines.

Job Type: Full-time

Work Location: In person