Legal Administrative Assistant

Magnus Law is a dynamic and growing law firm seeking a highly organized and proactive Legal Admin Assistance/Reception to support our legal team. This role is essential in maintaining efficient daily operations, supporting legal professionals, and ensuring an exceptional client experience. The ideal candidate thrives in a fast-paced legal environment and has a keen eye for detail.

Responsibilities

• Answer and direct phone calls professionally, managing high call volumes while maintaining a warm and engaging tone with clients.
• Oversee daily office operations and foster a productive, well-organized work environment.
• Perform clerical tasks, including filing, data entry, document preparation, and organization.
• Support legal assistants and paralegals by assembling binders, scanning, photocopying, and preparing legal documentation.
• Assist with sending retainer agreements to clients and follow up for completion.
• Coordinate client management activities, including obtaining signed retainers and conducting conflict checks.
• Assist accounts receivable and collections, focusing on follow-ups and occasional invoicing.
• Maintain a clean, organized front office and boardroom, and provide a welcoming experience for all clients and visitors.
• Run occasional office errands, including preparing and executing bank runs (valid driver’s license required).
• Manage event and office function planning, including internal staff events and large-scale client appreciation initiatives (e.g., annual Christmas and Thanksgiving gift baskets).
• Operate effectively in high-pressure situations that require multitasking and quick thinking.

Preferred Experience

• Have a Legal Adminstration Certificate
• Experience working in a law firm or legal office environment is strongly preferred.
• Familiarity with law firm software, such as Clio, Leap, or PCLaw, is a significant asset.

Skills

• Fluent in English Speaking, writing, reading
• Strong background in office administration, ideally in a legal setting.
• Excellent communication skills, both verbal and written.
• High level of proficiency in handling phone systems and client-facing communication.
• Strong organizational and multitasking skills, with experience managing office functions and special events.
• Proficient in Microsoft Office (especially Word); typing speed of at least 40 WPM.
• Knowledge of legal procedures and experience with client management software (e.g., LEAP, Clio, PCLaw).
• Professional, courteous, and detail-oriented demeanor.
• Reliable and proactive with the ability to manage time and priorities independently.

If you're a motivated and reliable professional looking to contribute meaningfully in a supportive, team-oriented legal environment, we’d love to hear from you.

Job Type: Full-time

Pay: $23.00-$28.10 per hour

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Application question(s):

• How comfortable are you with learning new software?

Experience:

• Office: 5 years (required)

Language:

• English (required)

Work Location: In person