Office Administrator

Office Administrator - Automotive Dealership (Part-Time)
Fraser Valley Pre-Owned - Abbotsford, BC

Fraser Valley Pre-Owned is looking for a high-level Administrator to support our dealership and in-house service department.

This is a detail-critical role inside a fast-moving, high-volume automotive environment. It’s best suited for someone experienced, organized, and naturally accountable — someone who takes ownership of their work and keeps systems tight without being asked twice.

If you’ve worked in a dealership or a similar operations-heavy role and understand the importance of accuracy, structure, and pace, this is a strong opportunity to step into a well-run store and make an immediate impact.

Core Responsibilities

• Process, enter, and reconcile parts and service invoices
• Track and manage vehicle reconditioning costs and internal billing
• Count, verify, and assign chargebacks to sales consultants and managers
• Prepare vehicle pouches, key tags, and compliance documentation
• Maintain organized records of inventory, expenses, and purchase receipts
• Create and manage work orders and internal invoices
• Coordinate administrative flow between sales and service departments
• Maintain key control systems, dealer plates, and inventory logs
• Ensure all files, paperwork, and systems are accurate and up to date
• Support front desk operations and direct customers when required

Requirements

• Previous experience in an automotive dealership environment strongly preferred

(administration, accounting, service advisor support, or inventory control)

• High attention to detail — errors are not overlooked in this role
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced setting
• Confident working with invoices, billing, and internal cost tracking
• Proficient with Microsoft Excel, Google Drive, and dealership systems (PBS, AIM) full training is given on these systems.
• Professional, reliable, and self-directed
• Takes initiative and ownership — not a task-waiter

Position Details

• Part-time position - approximately 25 hours per week
• Flexible schedule based on workload and business needs
• On-site role - Fraser Valley Automall, Abbotsford

Why This Role Stands Out

Fraser Valley Pre-Owned is a multi-award-winning dealership known for high-quality inventory and aggressive market pricing. We operate one of the busiest independent pre-owned stores in the region, with a strong internal structure and consistent volume.

This role is ideal for someone who values precision, accountability, and being part of a team that runs efficiently. You won’t be micromanaged here — but you will be expected to perform at a high level.

How to Apply

Apply with your resume and a brief note outlining your relevant experience in dealership or administrative operations.

Job Type: Part-time

Pay: $18.00-$21.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Experience:

• Administrative: 1 year (required)

Work Location: In person