Office Administrator

About Us

We’re a growing security services company managing a team of 500+ employees across multiple sites. To improve efficiency and control.We are looking for a highly organized and proactive Office Administrator to support daily operations. This role is communication-heavy and requires someone comfortable making a high volume of phone calls daily to coordinate staff, confirm shifts, and handle operational updates.

.Key Responsibilities

• Manage and coordinate employee scheduling, including shift assignments and last-minute changes
• Make a high volume of outbound and inbound calls daily to staff and supervisors
• Communicate clearly and professionally to confirm availability, resolve scheduling gaps, and provide updates
• Assist with payroll preparation, time tracking, and verification of hours
• Maintain accurate employee records (digital and physical)
• Track and manage company uniforms (issuance, returns, inventory)
• Support onboarding and offboarding processes
• Ensure all documentation is complete and compliant with company standards
• Perform general administrative and operational support tasks

Qualifications

• Strong verbal communication skills — must be confident and comfortable on the phone
• Ability to handle a fast-paced, call-driven work environment
• Previous administrative or coordination experience preferred
• Excellent organizational and multitasking abilities
• High attention to detail, especially with scheduling and payroll data
• Proficient in basic office software (Excel, email, etc.)
• Reliable, punctual, and able to work independently
• Must be willing to learn and grow within the company

What We Offer

• Consistent weekday schedule
• In-person, team-oriented work environment
• Strong growth and advancement opportunities for the right candidate
• Exposure to operations, workforce coordination, and payroll processes

Ideal Candidate

Someone who is confident on the phone, able to handle a large volume of daily calls, and can communicate clearly and efficiently with staff. This role suits an individual who is motivated, dependable, and looking to build a long-term career with growth potential.

How to Apply:
Apply through Indeed with your resume. Only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Experience:

• Customer support: 1 year (required)

Work Location: In person