Procurement Associate
Posted on July 3, 2025 by REPUBLIC BISCUIT CORPORATION
- Quezon City, Philippines
- $nan - $nan
- Full Time
Responsible for the monitoring and processing of Purchase Requisitions of the organization. Assists in the implementation of strategies and long-term supply agreements established by the unit.
Major Responsibilities:
- Creates and prepares PR and FG PO of supplies through netweaver.
- Reviews and ensures the completeness and adequacy of information/ technical requirement of requisitions.
- Sources and assists in the negotiation with the suppliers for the best possible terms (e.g., cost, delivery terms, payment terms, etc.).
- Assists in analyzing the negotiated price and supplier contracts in relationship to the Market Intelligence data from Material Requirement Analyst.
- Assists in the preparation of necessary reports/data.
- Processes GR transactions to be forwarded to Corporate Accounting.
- Prepares, files and issues necessary documents (e.g. transmittal forms, gatepass & receiving forms) for the receiving of delivered items and distribution of supplies.
- Assists in the preparation of corresponding procurement document such as quotaztions, canvass sheets and order sheets, requests for proposal and sealed bids to meet required inventory levels of materials
- Follows-up procurement documents such as quotations and reports from Corporate Group and Satellite companies.
- Monitors and ensures that all requisitions are delivered on time.
- Updates all monitoring records (e.g. delivery records) of supplies and takes note of important details. Ensures that all materials received are documented.
- Coordinates with the suppliers for undelivered materials.
- Ensures that supplies for distribution are properly arranged, boxed and labeled per plant, per supplier, per requester and per PO reference.
- Coordinates receiving receipt form from satellite plants for consumable requirements.
- Monitors delivery receipts with created POs.
- Files and ensures all supporting documents (i.e. RM Quotations and VN PO) required are complete for audit and review purposes.
- Ensures that long distance telephone calls logged and actual monthly billing are monitored.
- Prepares delivery schedule of the plant with corresponding PO reference and vendor to be encoded by Procurement Associate.
- Maintains and update material vendor registry (PIR) on a regular basis.
- Maintains supplier database/vendor portal and ensures effective use of the system to record the listing, update, evaluation and monitoring of performance.
- Establishes and maintains long-term professional business relationship with vendors and assists in resolving conflicts with vendors.
- Files and safe keeps the documents of the department.
- Performs other related tasks that may be assigned from time to time.
- Graduate of Business Administration or any related course
- With at least 1-2 years work experience in the same capacity
- Proficient in Supplier Relationship Management, and Procurement Negotiation
- Developing in and Technology Application, Financial Awareness & Business Profitability and Continuous Process Improvement
- With understanding in Commodity Management and Inventory Management
Advertised until:
Aug. 2, 2025
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