Receptionist/Admin
Posted on May 7, 2026 by AAB
- Balbriggan, Ireland
- N/A
- nan
Description
DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.
AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.
EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.
Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.
Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.
AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS
At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.
AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS
At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.
ESG COMMITTMENT
We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.
ROLE PURPOSE
Role Remit: Operational Support Services – Front of House and Administration Assistant
Work Pattern: 8.45am to 5.00pm, Monday to Friday (45 mins lunch)
Location: Balbriggan
Role Overview:
Role Overview:
We’re looking for a highly motivated and organised individual to join our team as Front of House for our Balbriggan Office. This position is perfect for someone who takes pride in their work, enjoys being part of a team, and can also work independently with confidence and initiative.
In this role, you’ll be the first point of contact for clients and visitors, ensuring a professional and welcoming experience, assist with the facilities and administration of the Balbriggan Office. You will also assist with document processing for the wider group in line with our OSS Freshdesk that supports Group stakeholders with preparation of key documents various administrative tasks.
At AAB, you’ll enjoy a balance of local responsibilities and cross-location collaboration. You’ll have the opportunity to grow your internal network, develop your administrative and communication skills, and contribute to a supportive and dynamic workplace.
Front of House and Facilities
- Act as the first point of contact for clients and team members, warmly and professionally representing the Group, and providing a courteous and prompt welcome to all visitors.
- Ensure all client and visitor needs are met to a high standard; maintain accurate visitor records via the Sign-In App, and issue appropriate security passes where required.
- Maintain a full understanding of meeting room hospitality arrangements, coordinating catering requests with service providers in a timely and accurate manner.
- Oversee the day-to-day operations of meeting rooms, including calendar management, preventing scheduling conflicts, and accommodating last-minute changes when necessary.
- Manage incoming mail by scanning, saving to InTapp, and sending document links to relevant team members.
- Process outgoing mail, including franking and preparing documentation for recorded or couriered deliveries.
- Respond promptly and efficiently to MoneyPenny enquiries.
- Liaise with contractors, cleaners, and maintenance providers to resolve equipment or facility issues quickly and effectively.
- Order and maintain office supplies, including stationery, couriers, taxis, and confidential waste collections.
- Serve as the first point of contact for team members on all office-related queries, ensuring smooth day-to-day operations.
- Maintain a record of cheques, take Visa Payments and manage the office credit card.
- Maintenance of Fire and Health & Safety procedures.
Administrative and Document Support (OSS Freshdesk)
- Produce high-quality documents — including letters, reports, proposals — using all Microsoft Office applications.
- Prepare and coordinate mail merges for local Business Units, ensuring accuracy and delivery to the appropriate destinations by required deadlines.
- Review all document content to ensure it is accurate, error-free, and compliant with brand guidelines and quality standards.
- Manage electronic signing processes of client documentation through DocuSign.
- Support with the preparation of expense and mileage claims in a timely and accurate manner.
- Collaborate with the Operational Support Team on ad hoc projects, process improvements, and new initiatives to enhance efficiency and service delivery.
- Provide general administrative and data entry support to the Office or Business Unit as required.
Full training will be provided
Experience & qualifications
Key Skills and Attributes
- Excellent organisational and strong communication skills.
- Excellent use of Microsoft Word, Powerpoint and Excel essential. Knowledge of Outlook and Teams is advantageous.
- Ability to multi-task, work under pressure and adhere to strict time pressures.
- Attention to detail
- Ability to engage with a range of stakeholders
Role Requirements
- Experience in similar roles is essential
- An understanding of a professional services organisation is advantageous but not essential A proactive and positive attitude to problem solving and the ability to work independently as well as part of a team
Work Environment
- A collaborative office setting, with a focus on high standards of stakeholder/client service and compliance
- As a successful and evolving company, we’re always open to ideas and suggestions to enhance efficiencies
As part of AAB you will be part of an energetic and stimulating environment alongside supportive and engaging professional teammates.
WHAT AAB OFFER
We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.
Time Off & Family Support
- Annual leave (plus public holidays), with the option to buy or carry over leave
- Enhanced parental leave (maternity, paternity, adoption)
- Paid volunteering day to support causes that matter to you
Health & Wellbeing
- Private Medical Insurance (PMI) for you and the option to cover family members
- Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
- Death in Service benefit
Financial Security
- Competitive pension scheme
- Life assurance policies to support you and your family
Flexible & Agile Working
- Hybrid working model
- Agile working culture that supports flexible hours and smarter working
- Modern office spaces designed for collaboration, focus, and wellbeing
Disclaimer
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.
About AAB
Advertised until:
June 6, 2026
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