Scheduling Assistant

Job Overview
We are seeking an organized and detail-oriented Scheduler to join our team. The ideal candidate will be responsible for coordinating appointments, managing schedules, and ensuring smooth operations across various departments. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple tasks efficiently. The Scheduler will play a vital role in maintaining accurate records and supporting administrative functions to enhance overall productivity.

Duties

• Coordinate and schedule appointments, meetings, and procedures using scheduling software such as QuickBooks and Google Workspace calander
• Manage multi-line phone systems, answer inquiries, and provide exceptional customer service
• Maintain organized filing systems both digitally and physically, including data entry and record keeping
• Assist with front desk responsibilities, including greeting visitors and managing patient or client check-ins
• Perform clerical tasks such as typing, proofreading documents, and updating calendars
• Support bookkeeping activities and ensure accurate billing and invoicing processes
• Handle phone etiquette professionally when communicating with clients, vendors, or staff
• Manage medical or dental office schedules if applicable, including appointment confirmations and rescheduling
• Support administrative functions related to customer support and general office operations

Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent data entry skills with high accuracy and attention to detail
• Clerical experience in an office setting, preferably in medical or dental offices such as dental receptionist or medical office experience
• Knowledge of front desk procedures and multi-line phone systems
• Exceptional customer service skills with professional phone etiquette
• Ability to type quickly and accurately; familiarity with proofreading documents is a plus
• Strong organizational skills for managing schedules, files, and correspondence effectively
• Computer skills necessary for efficient data management and communication

This position offers an opportunity to contribute to a well-organized office environment while developing valuable administrative skills. We welcome candidates who are proactive, dependable, and eager to support our team’s success.

Pay: $18.00-$19.00 per hour

Benefits:

• Casual dress

Work Location: In person